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Heartflow is a medical technology company advancing the diagnosis and management of coronary artery disease, the #1 cause of death worldwide, using cutting-edge technology. The flagship product—an AI-driven, non-invasive cardiac test supported by the ACC/AHA Chest Pain Guidelines called the Heartflow FFRCT Analysis—provides a color-coded, 3D model of a patient’s coronary arteries indicating the impact blockages have on blood flow to the heart. Heartflow is the first AI-driven non-invasive integrated heart care solution across the CCTA pathway that helps clinicians identify stenoses in the coronary arteries (RoadMap™Analysis), assess coronary blood flow (FFRCT Analysis), and characterize and quantify coronary atherosclerosis (Plaque Analysis). Our pipeline of products is growing and so is our team; join us in helping to revolutionize precision heartcare.
Heartflow is a publicly traded company (HTFL) that has received international recognition for exceptional strides in healthcare innovation, is supported by medical societies around the world, cleared for use in the US, UK, Europe, Japan and Canada, and has been used for more than 750,000 patients worldwide.
Job Description: As the Executive Assistant you will be a key strategic and tactical member of the Executive Team. Reporting directly to the Chief Medical Officer as well as other executive leaders. With a span of responsibilities including primary administrative support managing materials for board meetings, daily operations for teams and executives as assigned. You will build and maintain relationships with both internal and external key opinion leaders. This role requires you to manage and be a primary participant on a variety of projects for Heartflow and utilize strong project management and organizational skills with the ability to pivot priorities on short notice.
Job Responsibilities:
- Administrative support for the assigned executives includes scheduling meetings, teleconferences, domestic and foreign travel, processing expense reports, organizing and planning company events.
- Prepare corporate briefing materials and presentations for use in both internal and external meetings including with the Board, investors and other strategics.
- Act as liaison for the executives while maintaining strict confidentiality with both external contacts and internal relationships with the executive team, management, and employees. You will be the eyes and ears of the executives. • Partner with the executives to priorities tasks and proactively support the company’s objectives and goals. Take initiative and maintain open communication.
- Triage incoming calls and email. You will prioritize response needs and draft correspondence.
- Anticipate the needs of the executive team members.
- Suggest and implement tools for company communication and collaboration to improve overall business processes.
- Support the daily operations and administration of the assigned office by managing mail and packages, supply management, front desk oversight, facility & vendor management (maintenance, vendor relations, etc.)
Skills Needed:
- Excellent communicator and strategic thinker.
- Proven problem solver who can work independently under little supervision.
- 5+ years partnering with C-Level Executives.
- Thrive in the fast-paced start-up environment while maintaining composer in stressful situations.
Educational Requirements & Work Experience:
- Bachelor's Degree or relevant work experience required.
- Experience working for medical device, diagnostic product development, or MedTech companies.
A reasonable estimate of the yearly base compensation range is $100,998 - $155,000 cash bonus.
Skills Required
- 5+ years of experience partnering with C-level executives
- Bachelor's degree or relevant work experience
- Experience working for a medical device, diagnostic product development, or MedTech company
- Excellent communication skills and strategic thinking
- Proven problem-solving ability and independence with little supervision
- Ability to work effectively in a fast-paced startup environment and remain composed under stress
What We Do
Heartflow is the global leader in AI-driven coronary artery disease (CAD) management, transforming how CAD — the world’s leading cause of death — is diagnosed and treated. Our advanced technology generates personalized, precision 3D heart models from a single CT scan, providing clinicians with the clarity and confidence to deliver earlier, more effective treatments — transforming CAD into a disease that can be managed for life. Heartflow One is the only complete, non-invasive, precision coronary care platform providing patient insights throughout the guideline-directed CCTA pathway. The AI-driven platform — including Roadmap™ Analysis, FFRCT Analysis and Plaque Analysis — is supported by the ACC/AHA Chest Pain Guideline and backed by more than 600 peer-reviewed publications. With over 400,000 patients treated, more than 1,400 leading institutions adopting our solution, and 99.5% of U.S. lives covered — Heartflow is redefining the standard of coronary care. We're a global company, with employees across the United States, Europe and Japan. Our headquarters are in Mountain View, California, with additional offices in California, Texas, the UK, and Japan. We believe CAD shouldn’t be a silent threat. By making it screenable, diagnosable, and manageable, we’re changing the story of CAD, empowering clinicians to save lives and giving patients more time for what matters most.
Why Work With Us
Join Us to Rewrite the Story of CAD.
