The Role
Provides legal secretary and paralegal support to multiple attorneys by preparing, formatting, and filing legal documents, pleadings, motions, subpoenas, and discovery requests. Manages attorney case files and calendars, schedules hearings, trials, depositions, and court reporters, coordinates service and transcripts, drafts correspondence, handles calls and travel arrangements, closes case files, and supports office management.
Summary Generated by Built In
Position Summary:
Client is looking for a paralegal/legal secretary with 3-5 yrs experience who is familiar with the Florida court systems and working with 3-4 attorneys. Must have experience filing documents with the court, contacting judge assistance, manage attorney case files, attorney calendars and knowledge of general court systems. Qualified candidates will be performing basic word processing, using templates to draft correspondence and creating documents.
Contractor Duties
- The legal assistant acts as the legal secretary for assigned attorneys
- Formatting, finalizing, typing, and filing documents.
- Preparing letters and legal documents from drafts.
- Filing pleadings and motions with appropriate tribunals.
- Serving or arranging service of legal documents, and maintaining attorney case files.
- Prepares subpoenas, discovery requests, schedules hearings, trials, depositions, and arranges facilities as directed.
- Retaining and scheduling court reporters and obtaining transcripts.
- Performing general secretarial duties such as phone calls and travel arrangements.
- Proficient in Microsoft Office, including Word, Outlook, Excel and PowerPoint
- Closing case files, and supporting office management as needed.
Requirements
Skill
Required / Desired
Amount
of Experience
Ability to speak and understand English
Required
Required
Must possess at least a high school diploma
Required
Required
Associates of Bachelors degree preferred
Desired
Desired
Must have 3 to 5 yrs experience working as a paralegal or legal secretary
Required
3
Years
Required
3
Years
Proficient using Microsoft Office, including Word, Outlook, Excel and PowerPoint
Required
3
Years
Required
3
Years
Experience preparing legal documents and subpoenas
Required
3
Years
Required
3
Years
Experience preparing discovery requests and scheduling hearings, trials and depositions
Required
3
Years
Required
3
Years
Experience formatting, finalizing, typing and filing documents
Required
3
Years
Required
3
Years
Experience preparing letters and legal documents from drafts
Required
3
Years
Required
3
Years
Experience filing pleadings and motions with appropriate tribunals
Required
3
Years
Required
3
Years
Experience managing executive management daily calendars
Required
2
Years
Required
2
Years
Experience managing travel arrangements
Required
1
Years
Required
1
Years
Experience working in the Florida Courts systems
Highly desired
Highly desired
Skills Required
- Ability to speak and understand English
- High school diploma
- Associate's or bachelor's degree
- 3 to 5 years of experience as a paralegal or legal secretary
- At least 3 years of experience using Microsoft Office, including Word, Outlook, Excel, and PowerPoint
- At least 3 years of experience preparing legal documents and subpoenas
- At least 3 years of experience preparing discovery requests and scheduling hearings, trials, and depositions
- At least 3 years of experience formatting, finalizing, typing, and filing documents
- At least 3 years of experience preparing letters and legal documents from drafts
- At least 3 years of experience filing pleadings and motions with appropriate tribunals
- At least 2 years of experience managing executive management daily calendars
- At least 1 year of experience managing travel arrangements
- Experience working in the Florida court systems
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The Company
What We Do
Novalink Solutions LLC is a global consulting, engineering, and AI product development company specializing in information technology and telecommunications. They provide AI-powered products, automation platforms, intelligent workflow systems, IT consulting, managed engineering, and staff augmentation services.
