The Role
Provides administrative, executive, office, team, and event support in an oil and gas operating environment. Responsibilities include managing office operations, vendors, supplies, facilities, reception, shipping, technology needs, executive calendars, travel, expenses, meetings, events, sponsorships, and promotional merchandise. The role also coordinates leadership schedules, meeting materials, event logistics, and community engagement activities.
Summary Generated by Built In
AKHIRE
is currently recruiting for the following position:
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Executive Assistant- Oil & Gas
Location - Anchorage, AK
Hours - Mon -Fri
Pay - $20-35 Per Hour DOE
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Under the guidance of leadership, the Executive Assistant- Oil & Gas will provide administrative and executive support within a fast-paced oil and gas operating environment.
- Oversee the day-to-day operation of the Anchorage office to ensure an efficient, organized, and professional work environment.
- Serve as the primary point of contact for office-related inquiries.
- Coordinate office maintenance, repairs, and facility services to ensure a safe and professional work environment.
- Maintain office supply inventories and coordinate purchasing.
- Manage relationships with office vendors, service providers, and equipment suppliers.
- Coordinate mail, shipping, courier services, and deliveries.
- Welcome visitors and manage front-office reception activities.
- Coordinate routine technology needs with internal staff and external IT providers including computers, mobile devices, printers, and office equipment.
- Maintain the corporate event and sponsorship calendar.
- Ensure the office is maintained in a clean, safe, and professional manner.
Executive Support (Executive Assistant- Oil & Gas)
- Manage the President & CEO's business and personal calendar, travel arrangements, and expense reporting.
Team Support (Executive Assistant- Oil & Gas)
- Coordinate calendars for executive leadership and departmental meetings.
- Schedule meetings using Microsoft Teams and coordinate conference room reservations.
- Prepare meeting agendas, presentation materials, and meeting follow-up.
- Assist with purchasing card administration and expense documentation.
Event Coordination (Executive Assistant- Oil & Gas)
- Plan and coordinate internal and external company events, meetings and functions.
- Manage event logistics, including venues, catering, travel, promotional materials, and vendor coordination.
- Develop event timelines and ensure milestones and deliverables are completed on schedule.
- Coordinate branded promotional merchandise ordering, inventory management, and distribution.
- Support company sponsorships and community engagement activities.
#IND123
Requirements
Prior
experience working in an office environment.
Proficiency
with Microsoft Office Suite
Must
be able to pass a drug screen and background check.
Skills Required
- Prior experience working in an office environment
- Proficiency with Microsoft Office Suite
- Ability to pass a drug screen
- Ability to pass a background check
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The Company
What We Do
AKHIRE INC is a full-service staffing and employment agency based in Alaska, providing solutions since 2005. They specialize in recruiting, screening, and hiring skilled employees for various industries, offering services like direct hire, temp-to-hire, and temporary staffing.
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