Arcesium is a global financial technology firm that solves complex data-driven challenges faced by some of the world’s most sophisticated financial institutions. We constantly innovate our platform and capabilities to meet tomorrow’s challenges, anticipate the risks our clients encounter, and design advanced solutions to help our clients achieve transformational business outcomes.
Financial technology is a high-growth industry as change and innovation continue to disrupt the status-quo and prompt major transformation. Arcesium is at a particularly interesting time in our own growth as we look to leverage our successfully established market position and expand operations in pursuit of strategic new business opportunities. We value intellectual curiosity, proactive ownership, and collaboration with colleagues, and we empower you to meaningfully contribute from day one and accelerate your professional development.
What You'll Do
- Manage local bookings and administration for the Lisbon office, including meeting rooms, vendors, supplies, deliveries, and facilities coordination.
- Support team meetings, social gatherings, town halls, and office events, from concept to follow-up.
- Partner with local and global teams (HR, Workplace, IT, Finance) on office and administration needs for Europe.
- Manage and coordinate calendars for Arcesium leaders, including globally scheduled meetings, proactively handling time zones, priorities, and conflicts.
- Provide on-the-ground support when ExCo members travel to Lisbon, including transfers, hotel and restaurant bookings, itineraries, and meeting logistics.
- Support leadership travel as needed. Our Sweden-based team manages most travel, but you will be open to picking up bookings, visa coordination, and itinerary changes when required.
- Take on ad hoc projects assigned by the business leader and leadership team, driving them to completion and keeping stakeholders informed.
- 4-6 years of relevant experience as an executive assistant, ideally supporting senior leaders in a global or multi-location organisation.
- Strong analytical and organisational skills, with excellent attention to detail and the ability to manage multiple projects at once.
- Excellent written and verbal communication skills in English. Portuguese is a strong plus.
- Proven technical skills, particularly with Microsoft Office (Outlook, Excel, PowerPoint, Teams), and comfort learning new tools quickly.
- Absolute discretion when handling confidential information.
Recruiting Security
Emails from genuine Arcesium recruiters who are employees of the company will always come from the @arcesium.com domain. In some cases, you may also be contacted by independent search firms engaged to recruit on our behalf; emails from their employees should always come from their firm's applicable domain. We'll never ask for your banking information or any payment as part of the recruiting process. If something seems off or you're contacted by an unexpected third party, please reach out to us at [email protected] (US/UK), [email protected] (India) or [email protected] (Portugal/Sweden).
Arcesium is an equal opportunity employer.
Skills Required
- 4–6 years of relevant experience as an executive assistant
- Experience supporting senior leaders in a global or multi-location organization
- Strong analytical and organizational skills
- Excellent attention to detail
- Ability to manage multiple projects simultaneously
- Excellent written and verbal communication skills in English
- Portuguese language skills
- Technical proficiency with Microsoft Office, including Outlook, Excel, PowerPoint, and Teams
- Ability to learn new tools quickly
- Absolute discretion when handling confidential information
Arcesium Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Arcesium and has not been reviewed or approved by Arcesium.
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Healthcare Strength — Healthcare coverage is described as comprehensive, including medical, dental, vision, mental‑health programs, and protections for life, accident, and disability. The scope indicates strong support for physical and mental well‑being.
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Retirement Support — Retirement offerings include a 401(k) and a pension alongside financial protections such as life and disability insurance. These elements point to meaningful long‑term financial security within total rewards.
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Parental & Family Support — Parental leave is characterized as generous, with extended maternity and supportive paternity leave in some locations, plus family and adoption assistance. This family focus complements broader time‑off and caregiving supports.
Arcesium Insights
What We Do
Arcesium is a global financial technology and professional services firm, delivering post-investment and enterprise data management solutions to some of the world's most sophisticated financial institutions, including hedge funds, banks, institutional asset managers, and private equity firms. Expertly designed to achieve a single source of truth throughout a client's ecosystem, Arcesium's cloud-native technology is built to systematize the most complex workflows and help clients achieve scale. Building on a platform developed and tested by investment and technology development firm, the D. E. Shaw group, Arcesium was launched as a joint venture with Blackstone Alternative Asset Management. J.P. Morgan, another large client, later joined as our third partner. Today, Arcesium services over $679 billion in global client AUM with a staff of over 1,500 software engineering, accounting, operations, and treasury professionals.
