Executive assistant & Office manager

About us

Today, our market (companies from 250 employees to fortune 500 companies) vastly underserved when it comes to their procurement processes. These companies struggle with outdated and old fashioned tools, dragged down by decades of tech legacy that create more problems than they solve in the day-to-day work of their employees.

Pivot is committed to solving this by building a smart, engaging and user-friendly procurement tool for employees, streamlining purchase processes while providing the right level of control and reporting. We are creating automations and integrations that simplify the work across all finance teams, freeing them up to be more strategic... and surely happier too!

The adventure started mid-2023 with three founders, former C-levels from fintech unicorns (Qonto and Swile) and highly experienced engineer from top-notch tech companies.

Since then we’ve raised €5M in pre-seed and €20M in Series A with tier-1 investors and built a team of 60 with a product operating with +90 customers across +20 countries (EMEA + US).

We are looking for smart, execution-driven people to join our team, with a strong focus on excellence and a desire to achieve great things as a team.

As an Executive Assistant & Office Manager, you play a central role in keeping the company running smoothly day to day. You organize internal operations, improve processes when needed, and ensure both the team and the founders have what they need to operate efficiently.

We are scaling fast — with offices in Paris and New York and more to come — and you will be directly involved in structuring and managing these offices as we grow, ensuring a consistent and high-quality employee experience across locations.

This is a hands-on, operational role with increasing scope and ownership as the company expands.

The role is based in Paris.

Founders & Executive support

• Organize founders’ schedules, priorities, and travel

• Support leadership on day-to-day operations and logistics

• Coordinate board meetings and key moments

• Handle part of the administrative & finance workflows (Account payable, Account receivable, NDAs, contracts)

Paris and NYC People Operations

• Run payroll and HR administration

• Manage onboarding & offboarding end-to-end

• Support employee requests and HR topics

• Handle visas and compliance

• Oversee freelance operations (contracts, invoices, reporting)

Office Management & team events

• Manage and improve our offices in Paris (Morning Bourse) and New York (WeWork)

• Oversee office operations (equipment, vendors, logistics)

• Support new office openings as we expand

• Organize team events, and offsites

• Contribute to a strong, high-performance work environment

• You are highly organized, detail-oriented, and execution-focused

• You have the ability to juggle multiple priorities in a fast-growing, international environment

• You have a strong ownership and a “make it happen” mindset

• You are comfortable working closely with founders and leadership

• You have excellent communication and interpersonal skills

• Minimum 3 years of studies

• Fluent in English

• Alignment with our onsite policy

• Previous experience in fast paced environment

• A competitive salary package plus equity (BSPCE)

• Meal vouchers Swile

• 1 day of remote work per week

• A very central office at Morning Bourse in Paris

• The richness of a multicultural and international team (more than 15 nationalities).

• A unique chance to grow with a fast-scaling innovator