The Role
The role involves supporting the executive team with admin tasks, office management, scheduling, and ensuring a positive workplace environment.
Summary Generated by Built In
⚡About Amber
Amber is an entirely new way to buy and sell power, designed for a world powered by renewable energy. We give customers direct access to the real-time wholesale electricity price as it varies every 5 mins and the technology to shift more of their energy usage to the times when cheaper renewables are available in the grid. It’s a cheaper way to buy power, a smarter way to sell power, and the fastest way for Australia to reach 100% renewable energy.
We are a clear category leader in Australia for home battery automation and are growing rapidly (over 68k customers). We have also recently expanded into licensing our core technology to utilities overseas, including a partnership with E.ON Next in the UK.
Amber is backed by top Australian and international investors including Square Peg, Main Sequence, Breakthrough Victoria, Commonwealth Bank, NRMA, Gentrack, ETF Partners (UK/Europe based), and E.ON Next.
We are scaling rapidly and you’d be joining a team of over 180 committed to building a diverse, inclusive, and purpose-driven culture as we transform a major industry.
Our products are reshaping home energy: Amber for Batteries cuts bills by exporting stored energy at wholesale prices of up to $19/kWh, and Amber for EVs enables the cheapest, cleanest charging. In 2025, we will push this even further with our new vehicle-to-grid (V2G) technology.
💻 About the Role
At Amber we believe that enabling a culture where everyone at Amber is set up to do the best work of their lives and feels connected and supported is one of the most important things we can do to ensure Amber’s long-term success.
Want to help improve the environment by shifting the worlds energy usage towards renewables?
We're looking for a friendly, organised, and proactive Office Manager & Executive Assistant to join our team on a part time, fixed term basis until 31 December 2026, with option to extend or become permanent full time.
As the Office Manager & Executive Assistant, you'll report to the Senior People Operations Manager and work closely with the Executive Business Partner to provide administrative support to Amber's executive team and own day-to-day office management. This is a unique, hands-on role which requires initiative, attention to detail, and a genuine enjoyment of creating a great workplace experience. You'll be the operational backbone of our Melbourne CBD headquarters - keeping our leadership team organised and our workspace running smoothly, well-stocked, and welcoming for our team and visitors.
This is an amazing opportunity for the right person to grow and develop a variety of business administration skills within a scale-up environment, with the chance to collaborate with many key stakeholders and take real ownership.
This is a part-time role, based in Melbourne, with the expectation that the successful candidate can be in the office on a Monday, Tuesday and Thursday, across 0.6 - 0.8 FTE as preferred, with occasional flexibility to work from home.
👉🏽 Responsibilities
- Provide broad support to the Leadership and People Operations teams
- Support with complex scheduling, travel arrangements and logistics for the Leadership team
- Support with materials, presentations, reports and documents for the Leadership team as needed
- Support miscellaneous projects and administration tasks as required for the Leadership and People Operations teams
- Use discretion, confidentiality, and good judgment to handle C-Level matters
- Own aspects of new hire onboarding, such as procurement of access passes, laptops, email signatures and swag
- Serve as a point of contact between employees, management, and external stakeholders
- Own end-to-end maintenance of a well stocked, tidy, safe and welcoming office
- Oversee office organisation, including desk and locker management, ensuring the space is clean, safe, and well-maintained
- Manage office equipment and technology, including computers, printers, and AV equipment
- Coordinate with building management on maintenance requests, cleaning, and facilities issues, addressing any problems promptly
- Liaise with vendors, contractors, and suppliers for office-related services, equipment, and food & beverage
- Accept, sort, and distribute post and deliveries appropriately
- Implement and execute new or improved office policies and procedures to ensure smooth operations
- Own the planning and execution of monthly office social events
- Support the set-up and logistics for company-wide gatherings
- Maintain the WHS training register and coordinate workplace training (e.g. emergency warden, first aid)
- Facilitate effective communication channels within the office, ensuring timely dissemination of information
- Be the key point of contact for any office-related enquiries or projects
🎯 Key Requirements
- Is naturally organised and takes pride in keeping things running smoothly
- Is proactive - you'll spot what needs doing before being asked
- Is comfortable managing stakeholders across and outside of the business to get s*** done
- Enjoys creating a positive environment for others
- Is friendly, approachable, and a great communicator
- Is comfortable juggling multiple tasks and priorities
- Is reliable, capable and can work independently
- Experience working in a fast-paced startup or tech environment
- Strong organisational and time management skills
- Comfortable using digital tools (Google Workspace, Slack, Notion)
- Previous experience in office management, facilities coordination, or hospitality
Minimum Qualifications
Ideal, but not required
🎉 Benefits
- We’re committed to building a diverse and inclusive workplace and a great culture of people who love coming to work to build a better world.
- You’d be a part of a rapidly growing team of over 180 with expertise across energy, technology, marketing, and operations.
- Be part of a growing technology start-up that will shape the future of household and grid energy use.
- Enjoy a lively, collaborative workspace at our buzzing Melbourne CBD headquarters in the heart of the city
- Equitable gender-neutral parental leave policies.
- An external Employee Assistance Plan (EAP) for mental health support.
- Competitive salary and share options in Amber.
- Annual Learning & Development budget and paid time off to support your personal growth.
- Additional PTO between Xmas & New Year
🌈 If this role sparks something in you, we’d genuinely love to hear from you.
Research shows that women and people from underrepresented groups often rule themselves out unless they tick every single box - so consider this your nudge. Even if you don’t meet every requirement listed above, please still apply.
We welcome diverse backgrounds, perspectives, and experiences - that’s what makes great teams. We’re committed to an inclusive workplace and never discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability.
Our hiring process will be as below:
1. A screening interview with our talent team
2. A take home exercise that should take no longer than 1 hour
3. An interview with the hiring manager and a team member
4. A final chat with a member of the leadership team
We promise to be respectful of your time as an applicant while trying to be as thorough as possible in finding the right fit for our team.
Applications will be accepted only from candidates already based in Australia, preferably Melbourne with full working rights!
Shortlisted candidates will be contacted promptly. All other applicants will also be notified of the outcome as soon as possible.
No recruitment agencies please. We've got this! Thank you.
Top Skills
Google Workspace
Notion
Slack
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The Company
What We Do
Founded in 2017 by Chris Thompson and Dan Adams, Amber gives customers dynamic power prices that change depending on the real wholesale value of energy. Customers can pay less by charging your battery when energy is greener and cheaper as well as earn more by exporting when prices increase.
Combined with Amber's smart tech, solar and battery owners have the power to supercharge their savings, take control of their battery and make their energy work harder for them.
Amber is backed by some of Australia’s best accelerators and investors, including EnergyLab (Australia’s leading energy accelerator) and Startmate (Australia’s leading tech accelerator). Investors include Blackbird, Square Peg, Main Sequence, Commonwealth Bank and Black Sheep Capital.
The company has won Startup Vic’s Impact Pitch Night, for the best startup focused on making a positive social impact and been named Victorian Start-up of the Year.
