What you'll do - Executive Assistance (50%)
- Calendar support for the CEO: scheduling meetings, protecting focus time, and anticipating needs across shifting priorities.
- Coordinate complex travel: optimize routes, arrange ground transport, hotel check-ins, and day-of contingency plans.
- Push back professionally: protect the CEO’s time by renegotiating low-value tasks and setting clear expectations.
- Prepare agendas, notes, and action summaries for key meetings and ensure follow-up actions are tracked.
- Gate and route inbound CEO email/Slack, draft replies, and escalate only what’s decision-worthy.
- Keep the CEO organized and one step ahead by managing information flow, reminders, and prep materials.
- Welcoming executive hospitality, ensuring an outstanding guest experience for every meeting including room prep, catering, gifts and follow-up.
- Simple errands and pickups tied to the CEO’s workday and meetings.
- Build & maintain best practices, setup systems and processes that creates accountability and brings efficiency to CEO’s day to day.
- Maintain discretion with sensitive information at all times.
What you'll do: Office Management (50%)
- Be the heartbeat of our NYC office: maintaining an inviting, functional, and energized space that enhances our culture.
- Coordinate office catering, snacks, and office supplies to ensure the team has what they need to do their best work.
- Handle office shipping and logistics for our headquarters, including support fulfilling customer orders, equipment, swag and gifts.
- Manage equipment setup and IT coordination for new hires, working with internal teams to ensure smooth onboarding.
- Support planning and logistics for in-office events, team gatherings, and leadership offsites (venue sourcing, booking, setup & execution).
- Maintain up-to-date office documentation and logistics resources.
What you'll bring
- 3+ years of experience as an Executive Assistant or Office Manager, ideally in a fast-paced startup.
- Exceptional organization, communication, and problem-solving skills.A proactive, flexible mindset, ready to jump in wherever needed.
- Tech-savvy and comfortable with tools like Google Workspace, Slack, and Notion.A calm, unflappable demeanor: you stay collected and solution-oriented when priorities shift.
- You take pride in service and polish, and you have a genuine love for creating an environment where people and teams thrive.
- Experience hosting execs, customers and/or investors.(nice to have) event or food & beverage coordination experience and a good understanding of NYC vendor and locations.
Top Skills
What We Do
Intenseye is a category defining environmental health and safety (EHS) platform powered by cutting-edge AI. Using existing cameras within facilities, Intenseye empowers EHS leaders to see the unseen hazards and save lives proactively, through 24/7 analysis of workplaces and real-time leading indicator data. Intenseye identifies and analyzes 45+ EHS use cases with very high accuracy rates and protects 100,000+ workers in 23 countries across the globe. Whether it’s PPE usage, body positioning assessments or vehicle interaction, our software is ready to work for you.
Empowering Workers & EHS Teams
We help create psychologically safe workplaces where workers are empowered speak up to fix the systemic issues.
Ethical AI
At Intenseye, we are committed to use AI responsibly and embedding ethical principles into the innovation of AI.
Privacy
Our platform does not rely on bodily cues and therefore, does not use facial recognition or biometrics.
Data Security
We are the only safety AI platform fully compliant with SOC 2 and GDPR.
Technology for Good
We believe we are a force for good that will serve the key purpose of saving more lives at workplaces.
