Executive Assistant, Office Manager & Personal Assistant (0001)
OCT Consulting is a business management and technology consulting firm that supports Federal Government clients. We provide consulting services in the areas of Strategy, Process Improvement, Change Management, Program and Project Management, Acquisition/Procurement, and Information Technology.
Position Overview
We seek a resourceful, driven Executive Assistant with a "can-do" attitude to provide comprehensive support to our CEO. This role combines office management, executive support, and personal assistance, requiring exceptional initiative, discretion, and the ability to seamlessly manage both professional and personal administrative needs.
Key Responsibilities
Executive & Personal Support:
- Manage complex calendars, coordinating business and personal commitments
- Handle all travel arrangements and detailed itineraries
- Pay personal bills, manage expenses, and coordinate with financial advisors
- Process mail, scan/organize documents, and maintain filing systems
- Coordinate personal appointments and household vendor relationships
- Prepare reports, presentations, and business documents
- Handle highly confidential matters with absolute discretion
Office Management:
- Oversee daily office operations and maintain an organized workspace
- Manage supplies, vendors, facilities, maintenance, and safety protocols
- Serve as the primary point of contact for office communications
- Plan and coordinate meetings, events, and team activities
- Manage the front desk, greet visitors, and manage incoming calls
Requirements
Qualifications/Requirements
- U.S. Citizen
- Bachelor's degree preferred; an Associate degree with relevant experience is acceptable
- 2-4 years executive/office management experience (government contractor experience a plus)
- Proficiency in Google Workspace and MS Office Suite
- Experience supporting C-Suite executives highly desirable
- Strong organizational skills with exceptional attention to detail
- Excellent written and verbal communication
- Ability to work independently, prioritize competing tasks, and work outside standard business hours
- Resourceful problem-solver with initiative and drive
- Must commute to Tysons Corner/McLean, VA full-time
- What Sets You Apart:
- Proactive mindset - anticipating needs before they arise
- "Can-do" attitude with creative problem-solving abilities
- Ability to maintain professional boundaries while providing personal support
- Track record of handling sensitive information with complete discretion
Benefits
Benefits
OCT offers competitive compensation packages and a full suite of benefits which includes:
- Medical, Dental, and Vision insurance
- 401K with 3% employer contribution
- Paid Time Off and Federal Holidays
- Life Insurance, Short/Long-Term disability
- Professional development opportunities
Salary Range: $55,000-70,000 yearly commensurate with experience, education, etc.
About OCT Consulting
OCT Consulting LLC is a Small Business (SB) providing professional services and information technology solutions to the Federal government and commercial clients. Founded in 2013, we bring the agility of operations and a management team with a track record of leading successful engagements at major Federal government agencies.
At OCT we believe in creating a work environment where employees can thrive based on their abilities, skills, and achievements. We are dedicated to providing career growth and professional development based on individual merit and fostering a workplace where everyone’s contributions are valued and recognized.
Skills Required
- U.S. citizenship
- Bachelor's degree, or an Associate degree with relevant experience
- 2-4 years of executive or office management experience
- Proficiency in Google Workspace and Microsoft Office Suite
- Experience supporting C-suite executives
- Strong organizational skills and exceptional attention to detail
- Excellent written and verbal communication skills
- Ability to work independently and prioritize competing tasks
- Ability to work outside standard business hours
- Resourceful problem-solving skills, initiative, and drive
- Full-time commute to Tysons Corner or McLean, Virginia
- Ability to handle sensitive information with complete discretion
What We Do
OCT Consulting LLC is an SBA-certified 8(a) small disadvantaged business providing federal government and commercial clients with highly skilled professional services. OCT Consulting's executive team and consultants are seasoned professionals and highly sought after leaders with experience at industry leading consulting firms.
