Executive Assistant / Office Manager (Contract)

Noom is a digital healthcare company that connects people to content, coaching, community, and clinicians to build healthy habits and promote better living. We’re a mission-driven, high-growth organization that’s powered by science, technology, and world-class talent. 

We are seeking a highly organized and proactive Office Manager & Executive Assistant to join our team at our Manhattan headquarters. This hybrid role involves managing the day-to-day operations of our office while providing high-level administrative support to senior executives. If you’re a hands-on problem solver who enjoys balancing multiple priorities in a fast-paced environment, we want to meet you! This is a contract-to-hire opportunity.

*Please note, this is an onsite / in-office position at our Manhattan office. This is a contract-to-hire opportunity.

What You’ll Be DoingOffice Management:

• Daily Office Operations: Oversee the general upkeep and functionality of the office, including managing the pantry, office supplies, equipment, and cleanliness.
• Vendor Management: Liaise with external service providers for office maintenance, catering, supplies, and other operational needs.
• Guest/Visitor Management: Greet and host visitors and candidates for interviews at the office.
• Event Coordination: Organize and manage company events, meetings, and team-building activities to foster a positive workplace culture.
• Health & Safety: Ensure the office complies with health and safety protocols, coordinating with building management as necessary.
• Space Management: Collaborate with department heads to optimize office space, including seating arrangements and workstations.

Executive Assistance:

• Calendar Management: Provide comprehensive support to senior executives, including scheduling meetings, coordinating travel arrangements, and managing their calendars.
• Communication Liaison: Act as a key point of contact between executives, employees, and external stakeholders, managing correspondence and ensuring timely follow-up on action items.
• Expense Reporting: Handle executive expense reports and other administrative tasks as needed.

What We’re Looking For

• Experience: 3+ years of experience in office management, executive assistance, or a similar administrative role, preferably in a fast-paced, tech-driven environment.
• Communication Skills: Excellent verbal and written communication skills, with the ability to effectively interface with all levels of the organization.
• Tech-Savvy: Proficiency with office management tools and software (Google Workspace, Microsoft Office, Slack, etc.).
• Detail-Oriented: Ability to manage multiple priorities and maintain a high level of accuracy in a dynamic environment.
• Problem-Solving: A proactive, solutions-oriented mindset with the ability to anticipate needs and take initiative.
• Professionalism: Discretion in handling confidential information, with a high degree of professionalism and integrity.

What Makes This Job Amazing

• You’ll be helping millions of people lead healthier lives every day
• You’ll become part of our transparent, high-performing, and close-knit team
• We guarantee you will learn a tremendous amount in a short time. For those who value and excel in transparent, high-intensity, and high-impact environments, there is significant opportunity for advancement.

Pay Rate

• The pay range for this position is $45 - $50/hour, for 40 hours per week. 

Location

• This position is an on-site role, with 5 days a week on-site required in our Manhattan office.

More About Noom

At Noom, we believe that the individual is the greatest force for good, not just in their health but in unlocking their fullest potential. We apply the same principles inside Noom. Across our dynamic organization, we empower our teams to execute on big ideas and we start and end each day with responsibility to make the world a healthier place. Fortune, Inc., Glassdoor, and Crain’s have all named Noom a Best Place to Work including being named on Fortune’s lists for Best Workplaces in New York, Best Workplaces in Technology, Best Workplaces for Women, and Best Workplaces for Millennials. 

Noom is proud to be an Equal Opportunity Employer, and all applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, caste, national origin, physical or mental disability, protected veteran status, age, or any other characteristic protected by applicable law. Noom is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities. To request reasonable accommodation, please email [email protected].

To help protect against potential hiring scams, please be aware that all email communications from the Noom Talent team and/or hiring managers will come only from an @noom.com email address. Our assessment process includes multiple phone and/or video interview rounds, and we will never ask you for personal payment, require you to purchase equipment, or extend a job offer without the completion of this interview process. If you are unsure about the validity of a Noom job posting on another website, we strongly encourage you to instead apply directly through our website.