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Position Summary
This is an opportunity for a highly organized, strategic, and proactive professional to provide executive administrative support within Aetna's executive leadership team.
This is an onsite position at our Hartford, Connecticut office.
The Executive Assistant (EA) serves as a trusted partner to the EVP & President of Aetna and to other senior leaders, anticipating needs, identifying risks and opportunities in advance, and exercising sound judgment in a fast-paced, highly visible environment.
The ideal candidate will bring strong planning, prioritization, and time management skills, keeping complex calendars and scheduling operations running smoothly and efficiently across the Aetna Executive leadership team. The EA will build credible working relationships with the leadership team and colleagues across the enterprise, communicate on behalf of leaders with clarity, and help develop team building and engagement activities. The position requires flexibility, including additional hours as needed to support key business events, travel, and time-sensitive priorities.
Responsibilities
- Proactively coordinate the daily schedules, calendars, contacts, and travel of the EVP & President and other members of the executive leadership team, including internal and external meetings, conferences, seminars, and comprehensive, detailed itineraries.
- Evaluate meeting requests and prioritize executive time in alignment with business objectives; balance competing demands across multiple leaders, anticipate scheduling conflicts, and recommend solutions in advance.
- Partner with the EVP & President to shape priorities and sequence the week; synthesize information, prepare briefings, and surface emerging issues, risks, and opportunities before they escalate.
- Serve as the primary point of contact for colleagues, enterprise leaders, and external guests; triage a high volume of phone and email communications, route matters to the right resource, and collaborate with executive assistants and chiefs of staff across the leadership team, safeguarding confidential information at all times.
- Prepare executives for meetings by assembling relevant background, materials, and agendas; document notes, identify action items, and drive follow-up to completion, tracking deliverables, timelines, and deadlines and escalating issues as appropriate.
- Lead the planning and execution of complex meetings and events, including business reviews, talent reviews, strategy sessions, off-sites, and telepresence events, covering AV, room scheduling, set-up, catering, and follow-up.
- Design and coordinate team building and engagement activities for the leadership team.
- Draft, edit, and finalize correspondence, presentations, agendas, spreadsheets, and reports; prepare and distribute weekly email updates to relevant stakeholders.
- Process reimbursements and expense reports in accordance with established policy guidelines, tracking expenses and following up in a timely manner.
- Take on special projects as designated, support other members of the leadership team as necessary, and perform other duties as assigned.
Required Qualifications
- 7+ years of administrative experience supporting senior leadership.
- Experience maintaining executives' phone coverage, calendars, and work and travel schedules in Microsoft Outlook.
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Strong discretion and sound judgment in handling confidential information.
- Track record of building strong relationships and influencing outcomes through collaboration.
- Experience balancing calendars and competing priorities across multiple executives.
- Clear, concise executive-level writing that distills complex information into actionable summaries.
- Strategic, forward-looking approach to problem solving; anticipates needs and adjusts meetings and content as priorities shift.
- Comfortable working independently and as part of a team.
- Experience planning meetings, events, or employee engagement programs.
Preferred Qualifications
- Experience supporting C-suite or enterprise-level executives in a large, complex organization.
- Advanced Microsoft Office Suite skills, especially PowerPoint.
- Experience in the healthcare of insurance industry.
Anticipated Weekly Hours
40Time Type
Full timePay Range
The typical pay range for this role is:
$82,940.00 - $182,549.00This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above.
Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.
Great benefits for great people
We take pride in offering a comprehensive and competitive mix of pay and benefits that reflects our commitment to our colleagues and their families.
Additional details about available benefits are provided during the application process and on Benefits Moments.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.
Skills Required
- 7+ years of administrative experience supporting senior leadership
- Experience maintaining executives' phone coverage, calendars, and work and travel schedules in Microsoft Outlook
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
- Strong discretion and sound judgment in handling confidential information
- Track record of building strong relationships and influencing outcomes through collaboration
- Experience balancing calendars and competing priorities across multiple executives
- Clear, concise executive-level writing that distills complex information into actionable summaries
- Strategic, forward-looking approach to problem solving; anticipates needs and adjusts meetings and content as priorities shift
- Comfortable working independently and as part of a team
- Experience planning meetings, events, or employee engagement programs
- Experience supporting C-suite or enterprise-level executives in a large, complex organization
- Advanced Microsoft Office Suite skills, especially PowerPoint
- Experience in the healthcare or insurance industry
CVS Health Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about CVS Health and has not been reviewed or approved by CVS Health.
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Healthcare Strength — Health coverage includes medical, dental, and vision with HSA-eligible options, free preventive care, virtual care, and access to MinuteClinic services. Mental-health resources such as counseling support are emphasized, and coverage is often considered solid for full-time colleagues.
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Retirement Support — A dollar-for-dollar 401(k) match up to 5% after one year and an Employee Stock Purchase Plan are consistently highlighted in Total Rewards materials. Feedback suggests retirement programs are a meaningful strength within the overall package.
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Wellbeing & Lifestyle Benefits — Wellbeing offerings include up to 20 no-cost counseling sessions per issue, backup care, tuition assistance, and substantial in-store discounts, alongside broader wellness tools. These everyday perks expand value beyond base pay and can be especially meaningful for full-time schedules.
CVS Health Insights
What We Do
CVS Health is the leading health solutions company that delivers care in ways no one else can. We reach people in more ways and improve the health of communities across America through our local presence, digital channels and our nearly 300,000 dedicated colleagues – including more than 40,000 physicians, pharmacists, nurses and nurse practitioners. Wherever and whenever people need us, we help them with their health – whether that’s managing chronic diseases, staying compliant with their medications, or accessing affordable health and wellness services in the most convenient ways. We help people navigate the health care system – and their personal health care – by improving access, lowering costs and being a trusted partner for every meaningful moment of health. And we do it all with heart, each and every day.
