Executive Assistant & Office Coordinator

Ventas is a leading S&P 500 company enabling exceptional environments that benefit a large and growing aging population. With an enterprise value exceeding $50 billion and a portfolio of more than 1,400 properties across North America and the United Kingdom, Ventas is a preeminent participant in the longevity economy. Its largest business is private-pay senior housing, which includes over 850 communities providing valuable care and services to more than 90,000 residents. The Ventas portfolio also includes outpatient medical buildings, research centers and healthcare facilities that attract strong institutional demand from the largest health systems, biomedical companies and universities and other research institutions in the world. Backed by strong financial performance and a collaborative culture, Ventas has the capital, capabilities and relationships to deliver superior value. The experienced Ventas team shares a commitment to each other and to the Company’s mission of helping people live longer, healthier, happier lives.

About the Role

The Executive Assistant & Office Coordinator is responsible for supporting the Senior Managing Director, Investments and other executives while ensuring a well-maintained and efficient office environment. The position provides high-level administrative and office support in a dynamic, fast-paced environment and requires a proactive, detail-oriented individual. Key responsibilities include:

• Manage executive calendars, travel arrangements, meeting coordination and expense reporting.

• Serve as a primary point of contact for internal and external communications while maintaining strict confidentiality.

• Prepare and organize reports, presentations and correspondence for executive leadership.

• Provide administrative support to executives, managers and staff, including document management and recordkeeping.

• Oversee daily office operations including incoming communications, mail distribution and conference room coordination.

• Manage vendor relationships, office services and facilities requests in partnership with building management.

• Maintain office and kitchen inventory, ensuring timely ordering, stocking and organization of supplies.

• Support office logistics and culture initiatives including onboarding coordination, guest support, company events and special projects.

Qualifications

• Bachelor’s degree in Business, Accounting, Finance, or a related field.

• 5+ years of executive administrative support experience, ideally in a financial services, investment banking, or private equity setting.

• Must be located in New York, NY surrounding area or willing to relocate for the duration of employment.

• Willingness to adapt and thrive in a blended work environment with 4-days in office, seamlessly transitioning between remote work and in-office operations.

• Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.

• Proven ability to effectively support and communicate with top executives in a dynamic, fast-paced environment.

• Positive, proactive attitude and willingness to adapt to evolving organizational needs by assuming additional or ad hoc responsibilities as required.

• High degree of professionalism and discretion in handling confidential information.

• Experience managing outside relationships including copier/printer vendors, delivery services, and building personnel.

• Must be legally authorized to work in the United States without need for employer sponsorship now or in the future

The estimated base salary range for this position is $95,000-$125,000 per year. This range reflects a good-faith estimate of the base salary Ventas reasonably expects to pay at the time of posting. Actual base pay will be determined based on work location, skills, qualifications, relevant experience, and business needs.

In addition to base salary, this role is eligible for discretionary incentive compensation and a comprehensive benefits package, which includes medical, dental, vision, retirement savings, paid time off, and other wellness benefits under applicable plan terms.

Ventas, Inc. offers a competitive compensation and benefits package to the successful candidate.

Ventas, Inc. is an Equal Opportunity Employer.

Ventas, Inc. does not accept unsolicited resumes from staffing agencies, search firms or any third parties.