Executive Assistant - North Asia

Bring your energy to Aggreko as Executive Assistant based in Tokyo. You’ll  ensure the smooth, efficient, and compliant operation of the Aggreko Japan Tokyo office by overseeing office administration, procurement system support and marketing support. This role also combines duties with secretarial responsibilities supporting Managing Director (MD) for North Asia.

Power without pause. Heating, cooling and oil-free air without end. We keep our customers’ worlds on. From world-class events that last a few weeks to mining operations and remote communities who rely on us for decades.

What you’ll do as Executive Assistant:

• Oversee day-to-day office administrative operations, facilities and supplies including liaising with vendors, office inventory management, document management and managing seal/stamp application workflows

• Manage MD’s calendar, schedule meetings, coordinate travel arrangements & claims expenses

• Organise and manage logistics of the leadership meetings, trainings and similar activities.

• Prepare strategic materials and organize information to support executive priorities

• Support sales operation including daily sales activities and external business communications

You are:

• Qualified to a Diploma or Degree level in business or similar relevant field of study

• Around 2-4 years of experience in office administration or sales and marketing support roles

• Strongly organised and able to multitask, with strong attention to detail

• Proficient in PC skills such as Microsoft Office Suite and experience with CRM system

• An excellent communicator in both English and Japanese with great interpersonal skills. Korean language in addition to Japanese and English would be highly regarded

• Able to work independently and collaboratively in a fast-paced environment.

Here’s what you’ll get:

• Competitive compensation and annual bonus

• Paid training programs and tuition reimbursement

• Safety-focused culture

• Community volunteering program

• A range of career development opportunities

Our people are can-do, positive, resilient and persistent. If that feels like you, apply now and build your career with the people bringing energy to the world.

#LI-JG1

Equal employment opportunity

We welcome people from different backgrounds and cultures, and respect people’s unique skills, attitudes and experiences. We encourage everyone to be themselves at work because we know that’s how we do our best, for each other, for our customers, for the communities where we work, and for our careers.

We are an equal opportunity employer. If you apply for a role at Aggreko, we will consider your application based on your qualifications and experience, and not on your race, colour, ethnicity, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.