Executive Assistant (New York City)

Responsibilities

• Manage executive calendars, including coordinating meetings with participants, resolving conflicts, and generally managing the Digital Leadership team’s daily schedules. 
• Organize department meetings, including scheduling, reminders, agenda development, conference room and/or virtual room set-up, and technology support.
• Attend key meetings, tracking and helping drive completion of key deliverables, and following up on outstanding items.  
• Serve as department administrator and maintain departmental organizational charts, vacation calendars, distribution lists, and more. 
• Prepare drafts of general correspondence, department communications, reports and presentations.
• Lead logistics for All Hands meetings, departmental and team events, social activities, offsite meetings, etc as well as for external events which include, but are not limited to, client entertainment and advertising industry events.
• Arrange travel, manage expense report processing and administer department credit card. 
• Answer questions from department staff, assisting in the resolution of general problems and coordinating with other teams (IT, HR, etc.) to support.
• Field incoming requests, including to department email accounts, and direct them to appropriate teams, and handle highly confidential information with good judgment and discretion.
• Build and manage relationships with various departments throughout the organization, as well as other administrative assistants.
• Provide a wide range of operational support and assist with special projects as they arise.

Requirements

• 6+ years experience in an administrative role providing support to senior executives. 
• Experience with G Suite products and applications, including Gmail, calendar, drive and Google Slides. 
• Demonstrated ability to manage and meet deadlines in a fast-paced environment.
• Excellent prioritization and time management skills. 
• Ability to organize and coordinate multiple concurrent projects. 
• Ability to identify and solve problems in a creative way. 
• Collaboratively work with all levels of management and staff.
• Flexible team player, willing to adapt to changes and tackle challenges directly. 
• Excellent written and oral communication skills.