Executive Assistant (m/f/d)

About us 

At ATOSS Software SE, we are driving the future of workforce management. With our software solutions, we are helping our customers to work more creatively, intelligently and humanely, revolutionizing and optimizing the interplay between profitability and humanity. With 19 consecutive years of record growth, inclusion in the SDAX and TecDAX, we continue to expand globally.

The person you are 

At ATOSS, we hire for both character and skill, seeking individuals who embody resilience, a pioneering spirit, and the passion to grow. 

We value those who: 
Think like entrepreneurs – taking ownership, pushing boundaries, and driving impact. 
Challenge the status quo – bringing fresh ideas and bold execution to the table. 
Thrive in change – seeing growth as a lifelong journey, both professionally and personally. 

The Role 

Join our dynamic sales team as an Executive Assistant, where you will play a crucial role in supporting our three Sales Directors with essential administrative and organizational tasks. This position offers an exciting opportunity to work closely with experienced leadership, enabling you to make a significant impact on our sales operations while enhancing your professional skills.

Key Responsibilities 

• Diary Management: Efficiently manage and prioritize the Sales Directors’ calendars, scheduling meetings, appointments, and coordinating with internal and external stakeholders. 
• Travel Coordination and Expense Management: Collaborate with the travel management team to coordinate travel arrangements for the Sales Directors and manage travel expense reports, ensuring accurate documentation and compliance with company policies. 
• Documentation Preparation: Prepare and edit various documents, reports, and presentations to support the Sales Directors in their decision-making processes and communication with clients. 
• Administrative Support: Provide general administrative assistance, including handling correspondence, managing filing systems, and maintaining organized records. 
• Coordination of Meetings: Organize and coordinate meetings, both virtual and in-person, including preparing agendas, taking notes, and following up on action items. 
• Collaboration with Teams: Liaise with other departments and teams to ensure seamless information flow and support for the Sales Directors' initiatives. 

Key Requirements 

• Proven experience as an Executive Assistant or similar role, ideally supporting senior management in a corporate environment.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) with strong document preparation and presentation skills.
• Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple responsibilities effectively.
• Strong interpersonal and communication skills, capable of working collaboratively with diverse teams and stakeholders.
• Detail-oriented with a proactive approach to problem-solving and the ability to work independently. 
• Business fluency in English. Fluency in German or French would be a plus.

Our Benefits  

• Competitive Rewards: Including profit-sharing and employee stock program. 
• Structured Onboarding & Continuous Leadership Development: Clear career paths onboarding through Expert & Leadership Tracks, plus access to ATOSS Academy. 
• Flexible Work Culture: Hybrid options (remote within the EU), 30 days of vacation, and a strong commitment to diversity & inclusion. 
• Engaging Team Environment: Seasonal company events, team retreats, and an in-house barista. 
• Health & Wellbeing: Including regular check-ups, corporate wellness programs, and Wellpass membership. 
• Stability & Growth: Company listed on SDAX & TecDAX, with 19+ years of record-breaking revenue and a 30%+ EBIT margin. Certified Top Employer© for the 5th year in a row. 

At Atoss, great talent knows no limits. We welcome professionals from all backgrounds and empower their growth through an inclusive, skill focused environment. 

Join us and be part of a high-growth, future-focused company!