Lenmar Consulting Inc

Executive Assistant (Max $40/hr W2)

Posted 5 Days Ago

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Menlo Park, CA, USA

In-Office

40-40 Hourly

Mid level

Information Technology

The Role

Provide high-level administrative support to senior professionals: manage complex calendars, coordinate meetings and travel, handle expense reporting, organize events, and maintain confidentiality. Use Microsoft Office and video-conferencing tools, support multiple stakeholders, anticipate needs, and adapt to shifting priorities under tight deadlines.

Summary Generated by Built In

Company Description

Finance

Job Description

Position Overview
We are seeking a highly organized, proactive, and resourceful Executive Assistant to support senior professionals in a fast-paced, client-facing environment. This role requires strong judgment, attention to detail, and the ability to manage competing priorities with minimal direction. The ideal candidate anticipates needs, handles sensitive information with discretion, and performs effectively under tight deadlines.

Key Responsibilities
Executive and Calendar Management
Meeting and Event Coordination
Travel and Expense Management

Qualifications
Required Skills and Experience
• 3+ years of executive assistant or similar experience in a fast-paced professional environment.
• Strong organizational, multitasking, and time management skills.
• Ability to work independently, anticipate needs, and exercise sound judgment.
• Excellent verbal and written communication skills.
• Experience supporting multiple senior stakeholders with complex scheduling needs.
• High attention to detail and accuracy.
• Professional demeanor with discretion in handling confidential information.
• Flexible and adaptable to shifting priorities.
Technical Skills
• Advanced proficiency in Microsoft Outlook, including calendar management.
• Strong working knowledge of Word, PowerPoint, and Excel.
• Experience with video conferencing, travel and expense systems, and administrative tools.
• Experience utilizing AI-enabled workplace tools (e.g., Microsoft Copilot, ChatGPT Enterprise, Gemini, or similar approved platforms) to enhance productivity and workflow management, with demonstrated, real-world application, is a plus.

Education
• Bachelor’s degree preferred; equivalent experience considered.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Skills Required

3+ years of executive assistant or similar experience in a fast-paced professional environment.
Strong organizational, multitasking, and time management skills.
Ability to work independently, anticipate needs, and exercise sound judgment.
Excellent verbal and written communication skills.
Experience supporting multiple senior stakeholders with complex scheduling needs.
High attention to detail and accuracy.
Professional demeanor with discretion in handling confidential information.
Flexible and adaptable to shifting priorities.
Advanced proficiency in Microsoft Outlook, including calendar management.
Strong working knowledge of Word, PowerPoint, and Excel.
Experience with video conferencing, travel and expense systems, and administrative tools.
Experience utilizing AI-enabled workplace tools (e.g., Microsoft Copilot, ChatGPT Enterprise, Gemini) to enhance productivity (real-world application).
Bachelor's degree (preferred) or equivalent experience.