Executive Assistant (Max $30/hr W2)

Finance

Heavy calendar management and booking travel are a necessity for this role.

Primary Responsibilities
• Maintain executives’ calendar, schedule all meetings and conference calls, field e-mails and phone calls requesting meetings, handle meeting conflicts and prioritize issues
• Coordinate all related conference rooms including any catering, audio/videoconference set up
• Make domestic and international travel arrangements, including logistics as needed
• Prepare, submit, and monitor expense reports and vendor payments for team members
• Manage other miscellaneous administrative activities including technology requests, onboarding new employees, preparing copies, managing supplies, coordinating equipment needs, reviewing/distributing incoming mail, and maintaining a fully functioning work area for the team

Qualifications
• Minimum of 5 years experience in an Executive Administrative Assistant role
• High level of professionalism and business etiquette
• Tact and good judgment in confidential situations and experience interacting with senior management
• The ability to effectively communicate with a wide range of stakeholders, both written and verbally
• Strong working knowledge of Microsoft Word and Outlook
• Knowledge of general office procedures (e.g., correspondence, scheduling, expenses, calendar management)
• An interest in working in a fast-paced environment
• Able to take independent initiative within areas of responsibility

All your information will be kept confidential according to EEO guidelines.