Executive Assistant - Marketing

Job Description Summary

For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open-door culture that values diversity and innovative thinking.

In our collegial environment that’s marked by low turnover and high energy, you’ll be inspired to grow and thrive. Here, you will be encouraged to build on your strengths and acquire new skills and experiences.

We are committed to fostering an environment of inclusion that promotes mutual respect among all employees. Understanding and valuing these differences optimizes the potential of both the individual and the firm.

HarbourVest is an equal opportunity employer.

This position will be a hybrid work arrangement, which translates to 2-3 days minimum per week in the office.

Join HarbourVest Parters as an Executive Assistant in Boston, MA, where you will play a pivotal role in ensuring the smooth operation of our Marketing team. This role offers a great opportunity to engage with a dynamic team, support senior leadership, and support the success of our firm. Our Marketing team is candid, energetic, and entrepreneurial, and we strive to be the best Marketing organization we can be. Bring your opinions, sense of humor, curiosity, and expertise to our growing team and help us reinvent our brand.

The ideal candidate is someone who is:

• Especially well organized and diligent
• Proactive and resourceful
• An excellent communicator, both written and verbal
• Adept at multitasking and prioritizing tasks efficiently
• Comfortable working independently and collaboratively
• Experienced with Microsoft technology tools
• Familiarity with expense remittance processes and invoices and general accounting practices a plus

What you will do:

• Schedule meetings and maintain outlook calendars for senior marketing leaders
• Plan team events, including offsites
• Coordinate domestic and international travel arrangements
• Consolidate and submit expense reports as requested
• Assist with researching new vendors
• Assist team in coordinating and expediting invoices and serve as primary liaison with accounting
• Support ad hoc projects

What you bring:

• Ability to work independently as well as part of a team
• Ability to interact confidently with all levels within the firm in a professional manner
• Able to learn quickly and use/navigate several applications and databases
• Experience with Microsoft technology tools and a willingness to learn additional applications
• A sense of humor and ability to not take oneself too seriously. We also encourage strong opinions about food and pop culture!
• Bachelor of Arts (B.A) or equivalent experience

Experience:

• 5-10 years administrative experience in a corporate setting preferred

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