The Role
The Executive Assistant supports the Managing Partner by coordinating schedules, preparing documentation, managing communication, and ensuring effective workflow in a fully remote setting.
Summary Generated by Built In
This is a position within Haldren and not with one of its clients.
This fully remote role helps scale search execution by improving coordination, documentation quality, and communication cadence across consultants, candidates, and clients.
Key Responsibilities
• Prepare agendas, briefing packs, and follow-up notes with clear action tracking
• Maintain confidential records, contracts, and correspondence in shared systems
• Manage complex calendars, meeting logistics, and travel coordination (as needed)
• Coordinate candidate and client interviews with discretion and precision
• Maintain meeting cadence and ensure decisions and next steps are documented
• Own inbox triage and stakeholder communication to protect executive focus time
• Support process improvements for scheduling, document control, and executive workflows
Requirements
• 5+ years supporting senior leaders, ideally in consulting, professional services, or recruitment
• Advanced calendar management and executive-level coordination capability
• Proficiency with office productivity tools and executive document formatting standards
• Strong written and verbal communication skills in a professional services environment
• High attention to detail, with consistent follow-through on deadlines and stakeholder expectations
• Comfort working with confidential information and applying sound judgement
• Ability to work effectively in a remote environment with disciplined time management
Benefits
• Salary range: 460,000 - 600,000
• Remote work arrangement (South Africa)
• Opportunities for professional growth
• Flat management structure with direct access to decision-makers.
• Open communication environment.
• Full medical coverage.
Haldren is a recruitment agency that provides services to clients ranging from startups and non profits to multinational corporations. Haldren emphasizes ethical search processes, attentive candidate care, and leadership placements that support long-term client outcomes.
To learn more about the firm and about our candidate services - please visit
US Recruitment Agency, Executive Search & Talent Solutions
US Recruitment Agency, Executive Search & Talent Solutions
Skills Required
- 5+ years supporting senior leaders
- Advanced calendar management and executive-level coordination capability
- Proficiency with office productivity tools and executive document formatting standards
- Strong written and verbal communication skills in a professional services environment
- High attention to detail and consistent follow-through on deadlines
- Comfort working with confidential information and applying sound judgement
- Ability to work effectively in a remote environment
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The Company
What We Do
Haldren is an executive search and recruiting firm founded to provide a deeper, more personal way of matching organizations with top leaders. They offer direct sourcing and hiring solutions to help organizations bridge gaps at all levels.
