JOB SUMMARY
The Executive Assistant M&S will be responsible for all facets of administrative support RVP M&S APEME for the Sales & Marketing Management team including phone support, filing, organizing, and ordering supplies. The role is also responsible for the creation and updating of Sales & Marketing reports, presentation and etc. for the APEME Region. Including gathering data pertaining to key performance metrics from various sources and compiling into key management reports for the marketing leadership team. Reporting responsibilities will require proficiency with Microsoft Excel and Microsoft Access.
CORE WORK ACTIVITIES
Provide administrative support to Sales & Marketing Management including, phone support, filing, organizing, travel coordination, ordering supplies, etc. Process paperwork such as Purchase Orders, Payables, Expense Reports and other workflow items as directed by Management. Assist in coordination of facilities needs such as working with contractors to ensure repairs and cleaning are completed in a timely manner. Create reports using Microsoft Excel and Microsoft Access with direction from Sales & Marketing Management. Complete and distribute reports to Sales & Marketing leadership team on daily, weekly and period basis. Ensure accuracy of all Sales & Marketing reporting by ensuring proper data sources are used and that reporting spreadsheets function properly.
Complete administrative tasks as may be directed by Management.
CANDIDATE PROFILE
Education and Experience
- Minimum 3 years’ experience in an administrative or reporting field
- Proficiency in English language
- Proficiency in English grammar
- Experience in providing C- and/or EVP-level support
- Experience with executive schedule management
- Executive gatekeeper skills
- Must be a clear and effective communicator
- Strong in confidentiality, confidential matters
- Be able to communicate deliverables to those in the field for execution.
- Proactive – must know what priority is – being able to identify action items (especially when 5/more things happening at once)
- Anticipatory – must become adept at anticipating my needs to ensure efficient execution
- Be able to create and foster working relationships with senior leadership, my direct reports and staff – liaison
- Strong business acumen with understanding of organizational environment’s impact on project success
COMPETENCIES - Fundamental competencies required for accomplishing basic work activities
CRITICAL COMPETENCIES
Analytical Skills
- Excellent Analytical Skills
Interpersonal Skills
- Interpersonal Skills
Communications
- Communication
Personal Attributes
Organization
- Detail Orientation
- Planning and Organizing
General Finance and Accounting
- Microsoft Office applications
Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.
Skills Required
- Minimum 3 years' experience in an administrative or reporting field
- Proficiency in English language and English grammar
- Experience providing C- and/or EVP-level support
- Experience with executive schedule management
- Executive gatekeeper skills
- Clear and effective communication skills
- Strong confidentiality handling
- Proactive and anticipatory prioritization skills
- Ability to build and maintain relationships with senior leadership and staff
- Strong business acumen and understanding of organizational impact on projects
- Proficiency creating reports using Microsoft Excel and Microsoft Access
- Proficiency with Microsoft Office applications
- Excellent analytical skills
- Strong interpersonal skills
- Detail orientation, planning and organizing
What We Do
Marriott Vacations Worldwide encompasses a diverse portfolio of businesses — and a distinctive family of brands. Innovation. Integrity. Excellence. This is our story. And while the company spans brands and businesses, decades and continents, our shared inspiration continues to drive us forward: delivering unforgettable experiences that make vacation dreams come true. Grounded in our culture of caring and collaboration, we empower people to live their most fulfilling lives. We believe that how we do business is as important as the business we do. We put our customers at the center of every decision we make. And we hold ourselves to the highest standards of integrity and excellence, all while having fun and winning together as one team. Marriott Vacations Worldwide offers part-time and full-time careers at more than 100 resorts worldwide. Whether sharing warm, welcoming smiles, information about local fun spots or authentic cultural traditions, each of our associates leverages their passion for vacations to create fulfilling careers -- and lives. We foster environments where associates are given opportunities to grow and reach their full potential. Our first focus is to care for our associates so they can care for our customers. #TheMVWay #TeamMVW
