Job Description:
Location: Aimargues
Segment: Royal Canin
Type of contract: Permanent
We're looking for an Executive Assistant to ensure seamless, efficient and high-quality support to the France General Manager and his leadership team, acting as a central partner to keep operations running smoothly and priorities moving forward. This role is essential in creating focus, structure and clarity in a fast-paced, highly collaborative environment.
What are we looking for?You have strong experience as an Executive Assistant and are comfortable supporting multiple senior leaders simultaneously, mastering complexity and prioritisation.
You deliver high-quality, reliable support by proactively anticipating the needs of senior leaders, so they can focus on strategy and impact rather than logistics.
You bring contagious energy, a positive mindset and a genuine passion for supporting leadership teams, your role is as much about mindset as it is about tasks.
You adapt with ease to different leadership styles, shifting priorities and evolving workflows
You stay composed, structured and solution-oriented in a fast-moving environment, you keep momentum, maintain clarity and ensure nothing critical falls through the cracks.
You truly enjoy the Executive Assistant role: managing details matters to you, but so does making a real difference behind the scenes for the leadership and the organisation.
You speak both french & english
What will be your key responsibilities?
Provide comprehensive expense report support to senior leaders.
Manage complex calendars, making independent scheduling decisions based on priorities, requiring forward-thinking and strategic planning.
Process and update purchase order requests for multiple teams within the unit/segment.
Prepare official documentation, business invitation letters and visa applications for senior leaders; act as the main point of contact and advisor for all visa-related matters.
Plan and coordinate internal meeting logistics, including video/audio conferences (Teams/Skype), room bookings, catering, and guest arrangements.
Organise global meetings, ensuring smooth coordination across multiple time zones.
Manage external meeting logistics such as hotel blocks, group transportation, venue selection, pricing, and invitations.
Arrange domestic and international travel, including flights, hotels and ground transportation.
Interface professionally with leadership, internal teams, clients, key stakeholders and high-profile external contacts.
Support the Executive Coordinator Team Lead with event management and overflow tasks.
Perform additional duties as needed based on workload and business priorities.
At Mars, we believe in a relationship of mutual trust, dignity and respect between our company and Associates that is more meaningful than the standard employer/employee relationship.
As Associates, we can expect to be respected, supported and valued as individuals, to be treated fairly and equitably.
The opportunity to learn and develop, taking charge of your own career across Mars
A unique and ideal work environment to become the leader in health through nutrition for cats and dogs!
Skills Required
- Strong experience as an Executive Assistant, able to support multiple senior leaders simultaneously
- Fluency in French and English (spoken and written)
- Experience managing complex calendars, international travel arrangements, and expense reports
- Experience preparing official documentation, business invitation letters and visa applications for senior leaders
- Experience coordinating meetings and video/audio conferences using Teams or Skype
- Ability to process and update purchase order requests and manage event logistics
Mars Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Mars and has not been reviewed or approved by Mars.
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Healthcare Strength — The benefits package is positioned as comprehensive, with broad medical coverage and additional protections like life insurance and short- and long-term disability. Mental health support is emphasized, including free mental health services and wellbeing programming under initiatives such as Mars Be Well.
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Parental & Family Support — Paid parental leave is highlighted as market-leading in the U.S., with an example of 18 weeks fully paid for both parents. Additional family-related leave types such as sick time for caregiving and bereavement leave are also described as part of the overall package.
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Retirement Support — Retirement offerings are described as strong, including 401(k) matching (with a 6% match cited) and pension plans in some cases. The broader package also references retirement savings options and contributions aligned to local market practice, supporting long-term financial security.
Mars Insights
What We Do
For more than a century, Mars, Incorporated has been driven by the belief that the world we want tomorrow starts with how we do business today. This idea is at the center of who we have always been as a global, family-owned business. Today, Mars is transforming, innovating and evolving in ways that affirm our commitment to making a positive impact on the world around us. Across our diverse and expanding portfolio of confectionery, food, and petcare products and services, we employ 133,000 dedicated Associates who are all moving in the same direction: forward. With $40 billion in annual sales, we produce some of the world’s best-loved brands including DOVE®, EXTRA®, M&M’s®, MILKY WAY®, SNICKERS®, TWIX®, ORBIT®, PEDIGREE®, ROYAL CANIN®, SKITTLES®, WHISKAS®, COCOAVIA®, and 5™; and take care of half of the world’s pets through our pet health services AniCura, Banfield Pet Hospitals™, BluePearl®, Linnaeus, Pet Partners™, and VCA™. We know we can only be truly successful if our partners and the communities in which we operate prosper as well. The Mars Five Principles – Quality, Responsibility, Mutuality, Efficiency and Freedom – inspire our Associates to take action every day to help create a world tomorrow in which the planet, its people and pets can thrive.
