Executive Assistant (LK)

Hiring: Full-time Executive Assistant - Remote - $9,600 - $14,400/yr

🚀 About the Client 🚀

💈 Modern Men’s Grooming – A modern men’s grooming brand redefining daily care through craftsmanship, clean ingredients, and timeless style.
💎 Barber-Built, Performance-Driven – Created by professional barbers, their lineup delivers pro-grade results at home — from texturizing sprays and styling clays to beard oils, shampoos, and body essentials.
🌿 Clean by Design – Pure, FDA-approved ingredients — no fillers, no shortcuts.
🎨 Creative and Collaborative – Small team, big creative energy, and constant iteration.
🤝 Culture of Integrity & Innovation – The team thrives on honesty, open communication, where bold ideas are welcomed, and collaboration is key.

🌟 About WeAssist 💡

🌍 Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.
⚡ Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.
🌎 Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.
❤️ Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.
🤝 An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.

⚒️ Key Responsibilities of the Executive Assistant 📝

🗓 Calendar Management

📧 Inbox & Communication Mgmt

📝 Meeting Notes & Follow-Up

📂 Project & Workflow Organization

🧴 Product Launch & Marketing Support

🧳 Travel & Logistics Coordination

📦 Ad Hoc & Special Projects

Additional Information:

Review this Doc first!

How to Prepare for the Recruiting Process - 

• https://docs.google.com/document/d/1tCWNqlU4gNG4nQaEeo5iSKNB8A8X7xAlVCMDvZwkdDk/edit?tab=t.0#heading=h.gt6n5ybw2ujb 

📢 Why Are They Hiring an Executive Assistant?
Our client is looking for a proactive, detail-obsessed Executive Assistant to be the backbone of the founder’s day-to-day operations. As the brand grows, the founder’s time is stretched thin between product launches, meetings, and strategy. 

Your mission? Bring clarity, structure, and execution to his world—so he can focus on scaling the business. You’ll manage his calendar, inbox, meetings, and systems with precision, ensuring no task or opportunity falls through the cracks.

If you love staying five steps ahead, thrive in fast-paced environments, and get genuine satisfaction from helping things run smoothly—this is your moment to shine. 🌟 🚀 

✅Qualifications:

• Must-Haves:
  • 🧠 Exceptionally Organized & Detail-Oriented – You thrive on structure and love keeping chaos in check.
  • ⚡ Proactive Problem Solver – You don’t wait for direction; you anticipate what’s next and take initiative.
  • 💻 Tech-Savvy & Resourceful – Comfortable learning new tools quickly and streamlining workflows.
  • 🕐 Dependable & Punctual – You value consistency and follow-through, ensuring no task slips through the cracks.
• Nice-to-haves: 
  • 🧴 Experience in DTC, eCommerce, or Consumer Brands – Especially if you’ve supported founders or creative entrepreneurs.
    

Your responsibilities include:

• 🗓 Calendar & Scheduling Management
  • Fully own and maintain a busy executive calendar (10–30 meetings per week)
  • Coordinate meetings across internal teams, vendors, and external partners
  • Prioritize strategically — protecting blocks for deep work and leadership time
  • Anticipate and resolve conflicts quickly, ensuring seamless scheduling
  • Prepare meeting agendas by reviewing previous meeting notes and action items

• 📧 Inbox & Communication Management
  • Manage the executive’s business inbox with a zero-inbox mindset
  • Organize, label, and filter incoming emails for speed and clarity
  • Draft polished, brand-aligned responses and correspondence
  • Use AI tools (like ChatGPT) to summarize, draft, or automate replies where appropriate
  • Flag urgent items, follow-ups, and pending decisions for quick action
  • Maintain clear communication between the founder and internal/external stakeholders
    
• 📝 Meeting Notes, Action Items & Follow-Up
  • Attend key meetings or review AI-transcribed notes to identify next steps
  • Capture and summarize action items in an organized, trackable format
  • Assign and follow up on deliverables to ensure completion across the team
  • Send meeting recaps, follow-up emails, and thank-you notes as needed
  • Prepare pre-meeting summaries so the founder arrives informed and ready

• 📂 Project & Workflow Organization
  • Build and maintain project boards in Asana to manage ongoing deliverables
  • Log new ideas, voice notes, and concepts into organized systems for future execution
  • Track progress on internal and external projects—ensuring deadlines are met
  • Help implement structure around creative ideas, launches, and marketing timelines
    
• 🧴 Product Launch & Marketing Support
  • Assist in planning and tracking timelines for annual product launches 
  • Coordinate with vendors on sample timelines, product pricing, and launch logistics
  • Support creation of marketing collateral and product descriptions
  • Conduct light market research to inform new campaigns or products
  • Keep all launch materials and deliverables organized and accessible.

• 🧳 Travel & Logistics Coordination
  • Arrange travel using the company’s Expedia account and maintain itineraries
  • Research destinations, meeting venues, and restaurants when needed
  • Coordinate logistics for events, vendor meetings, or trade shows
  • Ensure smooth travel experiences with detailed planning and proactive support
    
• 📦 Ad Hoc & Special Projects
  • Support ongoing brand initiatives, such as the TikTok Shop seeding project
  • Take initiative on one-off research, reports, or system improvements.
  • Offer proactive ideas to improve workflows and team efficiency

🏡 Want to Know More About the Client?

Our client is a fast-growing men’s grooming brand redefining what it means to look good, feel good, and live with confidence. Built on craftsmanship and authenticity, they create professional-grade grooming products that transform daily routines into meaningful rituals. From sea salt sprays and styling clays to clean body care and bold scents, every product embodies quality without compromise — made with clean ingredients and timeless style.

As part of a small but mighty marketing team, you’ll join a culture that values innovation, open communication, and creativity — where every team member’s contribution shapes the future of the brand. 🌟

Company Culture and Core Values:

The team thrives on creativity, curiosity, and collaboration. Everyone moves with integrity, communicates openly, and shares a collective drive to innovate and improve every day.

Here’s what matters most to them:

• 💬 Honesty First – We tell the truth, even when it’s hard. Transparency builds trust.
• 🧭 Integrity Always – We do the right thing, even when no one’s watching.
• 🗣️ Open Communication – Clear, respectful dialogue keeps the team aligned and connected.
• 💡 Innovation Through Iteration – We don’t wait for perfect; we build, test, and refine relentlessly.

Together, they’re building something bold — a brand where creativity and craftsmanship go hand in hand. 

What’s in it for you? 😏

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

• 🌎 Permanent Remote Setup – Work from anywhere while staying connected to a fast-moving U.S. team.
• 🚀 Growth Opportunities – As the brand scales, so can your role—potential to grow into operations, marketing, or product launch support.
• 🧠 Direct Mentorship – Work closely with a creative founder who values initiative, autonomy, and learning by doing.
• 🎨 Creative Variety – Get involved in projects that mix admin excellence with creative organization and marketing support.
• ⚙️ AI-Forward Workflows – Use ChatGPT and modern tools to work smarter, not harder.
• 💡 Idea-Friendly Culture – Great ideas are always welcome—your voice and suggestions matter here.
• 💻 Performance-Based Raises & Prizes – Earn more as you grow; excellence never goes unnoticed.
• ❤️ Purpose-Driven Brand – Join a company redefining what men’s grooming means—with authenticity, care, and confidence at the heart of it.

Your next big opportunity starts here—ready to take the leap? 🚀

Started by Reef Colman just six years ago, is not your typical staffing agency... 

We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 100 people. We help US businesses find skilled remote workers and connect these workers with good employers. 

What makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best!

Perks:

• 13th Month Bonus (Wild right?! 🤯)
• Permanent work-from-home / remote set-up 🌴
• Health insurance 👨‍⚕️
• Dental insurance 🪥
• Mental health insurance 🧠
• Great starting salary 💰
• Growth opportunity 📈
• Performance-based raises 💸
• Prizes and bonuses 🏆
  

Specifics:

• Time 
  • Full-time; 9:00 AM – 6:00 PM CST
  • This is a remote position so you can have the freedom to work from anywhere

• Miscellaneous
  • Attire - business casual when in meetings
  • Professional setup (Pains me I actually need to write this down… 👀)
    • Clean background
    • Good camera
    • Good microphone 
    • Strong wifi

• Tech Stack
  • G-Suite
  • Google Drive
  • Slack 
  • Asana
    
• Compensation
  • Fixed Rate $9,600 - $14,400/yr