University of Southern California

Executive Assistant - Leventhal School of Accounting

Posted 4 Days Ago

Be an Early Applicant

University Park, CA

In-Office

70K-143K Annually

Senior level

Edtech

The Role

Support the Dean and Executive Director by managing calendars, arranging travel, taking minutes, and overseeing front office operations at the Leventhal School of Accounting.

Summary Generated by Built In

The University of Southern California Leventhal School of Accounting is seeking applications for a full-time Executive Assistant. Reporting to Leventhal’s Executive Director, the Executive Assistant will support the Dean and Executive Director and oversee the front office.

As part of the USC Marshall School of Business, the Leventhal School of Accounting is widely recognized in the top tier of accounting education. We are proud to have a world-class faculty and welcome exceptional undergraduate, graduate, and doctoral students from across the globe.

Responsibilities and Duties:

Support the Dean of the Leventhal School of Accounting: manage the Dean’s calendar; schedule meetings and appointments; take minutes; organize files; arrange travel; prepare itineraries and briefings; make purchases and process reimbursements; draft and review communications; provide event, class, and other assistance.

Support the Executive Director of the Leventhal School to help carry out special projects for the Dean and for the School: includes but not limited to planning annual meetings and coordinating communications with the Leventhal Board of Councilors; overseeing logistics for guests of the Dean and of the School; helping the Leventhal staff with events such as Commencement, conferences, orientations, career fairs, and recruitment sessions; representing the Leventhal Dean’s Office at Marshall and USC at various events.

Manage Leventhal’s front office: serve as the first point-of-contact for students, faculty, employers, and other guests for the Dean, Executive Director, and other Leventhal staff and leadership; monitor and respond to general email and phone inquiries received at the front desk; train student workers.

Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.

Minimum Qualifications

Bachelor’s degree (or combined experience/education as a substitute)
Minimum of 5 years of work experience
Experience in supervising administrative operations of multi-faceted department.
Strong organizational skills to address, prioritize, and coordinate multiple problems and activities concurrently.

Preferred Qualifications

Demonstrated experience providing high- level support to senior/executive leaders, including strategic calendar management, travel planning, and expense reconciliation.
Strong project coordination skills with the ability to handle multiple priorities.
Excellent verbal and written communication, with the ability to act as a liaison for the executive with internal/external stakeholders.
Ability to maintain confidentiality, exercise discretion, and handle sensitive information.
Proven ability to anticipate and adapt to shifting executive priorities, delivering proactive, solutions-oriented support that advances the School’s strategic objectives.

Required Documents and Additional Information

Please submit both a resume and a cover letter (may be uploaded as one file). Do not submit your application without these documents.

The annual base salary range for this position is $70,304 - $75,000. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled at any time after the minimum posting period has ended. If interested, please apply on the same business day.

To support faculty and staff well-being, USC provides benefit-eligible employees with a broad range of benefits and perks to help protect their and their dependents’ health, wealth, and future. These benefits are available as part of USC’s total rewards package.

Why join the USC Leventhal School of Accounting?

The USC Leventhal School of Accounting is ideally positioned to address the challenges of a rapidly changing business environment and is ranked as one of the country’s top schools for accounting. As a partner within the Marshall School of Business, students also have the opportunity to focus on finance, marketing, consulting, entrepreneurship and international business studies. USC Leventhal/Marshall builds on the unique opportunities that stem from its Los Angeles location on the Pacific Rim, its interdisciplinary and impactful research, the momentum generated by the University of Southern California, and the unparalleled engagement of the Trojan Alumni Family. With ready access to industries defining the new business frontier, including bio-technology, life sciences, media, entertainment, communications and healthcare, this vast network offers USC Leventhal has exceptionally strong connections with the support for success in the global marketplace.

For more information on the USC Leventhal School of Accounting, visit: www.marshall.usc.edu/leventhal.

Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education
Minimum Experience: 5 years
Minimum Field of Expertise: Experience in supervising administrative operations of multi-faceted department.

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at [email protected]. Inquiries will be treated as confidential to the extent permitted by law.