Executive Assistant, Legal | Hybrid NY

The Executive Legal Assistant supports the Chief Legal Officer/General Counsel and provides the Legal Department with administrative help and acts as an internal departmental liaison to all internal and external stakeholders. Work is performed under general supervision and requires you to exercise a high level of independence. The Executive Legal Assistant is responsible for providing administrative support for the staff with high profile presence such as C-level executives as well as Senior Vice President (SVP) business unit leadership, handling complex and confidential information daily in a secure, dependable and credible manner.

Scope of Responsibilities:

• Answers requests for legal documents and maintains departmental files in current structural hierarchies and formats.

• Coordinates meetings & maintains managers' schedules; may facilitate and/or prepare for meetings as needed.

• Preparation of Board books for several various Boards & Committees; may take minutes as needed.

• Controls operational aspects of the department including Right Fax, lien requests, outside counsel invoice tracking, maintenance of the legal library, routing the daily mail, office supplies.

• Documents proofreading, drafting, and editing in various software mediums.

• Other duties as requested by department managers.

• Screen calls for Chief Legal Counsel, works with CEO Executive Assistant as backup assistant in managing the phones and other administrative requests.

 

Minimum Qualifications:

• Prior experience as an Executive Assistant or Legal Secretary preferably supporting a General Counsel or BigLaw Partner.

• Proficient in using Microsoft Excel (macros, pivot tables) + Microsoft Word (creating letters and document editing) + Microsoft PowerPoint (creating/editing presentations).

• Expert at working with legal documents (formatting).

• Good working knowledge of using Adobe Acrobat (form creation/editing).

• Basic knowledge of corporate governance and board meetings/books.

• Must possess a High School Diploma/GED from an accredited institution plus relevant legal experience.

• Must have the ability to work a hybrid schedule consisting of reporting to 100 Church Street every Tuesday/Wednesday/Thursday.

 

Preferred Qualifications:

• Bachelor's degree from an accredited institution.

• Experience with Board books/materials.

• Experience with Icertis/Harvey/CounselLink.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER.  HF Management Services, LLC complies with all applicable laws and regulations. Applicants and employees are considered for positions and are evaluated without regard to race, color, creed, religion, sex, national origin, sexual orientation, pregnancy, age, disability, genetic information, domestic violence victim status, gender and/or gender identity or expression, military status, veteran status, citizenship or immigration status, height and weight, familial status, marital status, or unemployment status, as well as any other legally protected basis. HF Management Services, LLC shall not discriminate against any disabled employee or applicant in regard to any position for which the employee or applicant is otherwise qualified.

If you have a disability under the Americans with Disability Act or a similar law and want a reasonable accommodation to assist with your job search or application for employment, please contact us by sending an email to [email protected] or calling 212-519-1798 . In your email please include a description of the accommodation you are requesting and a description of the position for which you are applying. Only reasonable accommodation requests related to applying for a position within HF Management Services, LLC will be reviewed at the e-mail address and phone number supplied. Thank you for considering a career with HF Management Services,  LLC.

Know Your Rights

All hiring and recruitment at Healthfirst is transacted with a valid “@healthfirst.org” email address only or from a recruitment firm representing our Company. Any recruitment firm representing Healthfirst will readily provide you with the name and contact information of the recruiting professional representing the opportunity you are inquiring about. If you receive a communication from a sender whose domain is not @healthfirst.org, or not one of our recruitment partners, please be aware that those communications are not coming from or authorized by Healthfirst.  Healthfirst will never ask you for money during the recruitment or onboarding process.

Hiring Range*:

• Greater New York City Area (NY, NJ, CT residents): $68,900 - $99,620

• All Other Locations (within approved locations): $61,300 - $91,120

As a candidate for this position, your salary and related elements of compensation will be contingent upon your work experience, education, licenses and certifications, and any other factors Healthfirst deems pertinent to the hiring decision.

In addition to your salary, Healthfirst offers employees a full range of benefits such as, medical, dental and vision coverage, incentive and recognition programs, life insurance, and 401k contributions (all benefits are subject to eligibility requirements). Healthfirst believes in providing a competitive compensation and benefits package wherever its employees work and live.

*The hiring range is defined as the lowest and highest salaries that Healthfirst in “good faith” would pay to a new hire, or for a job promotion, or transfer into this role.