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The Role
The Executive Assistant manages leader support tasks, including scheduling, document control, and communication to enhance operational efficiency and confidentiality.
Summary Generated by Built In
This is a position within Haldren and not with one of its clients.
This fully remote position strengthens operational rhythm and client responsiveness across retained and contingent assignments, with a focus on accuracy, confidentiality, and follow-through.
Key Responsibilities
• Coordinate candidate and client interviews with discretion and precision
• Maintain confidential records, contracts, and correspondence in shared systems
• Own inbox triage and stakeholder communication to protect executive focus time
• Maintain meeting cadence and ensure decisions and next steps are documented
• Support process improvements for scheduling, document control, and executive workflows
• Manage complex calendars, meeting logistics, and travel coordination (as needed)
• Prepare agendas, briefing packs, and follow-up notes with clear action tracking
Requirements
• 5+ years supporting senior leaders, ideally in consulting, professional services, or recruitment
• Advanced calendar management and executive-level coordination capability
• Proficiency with office productivity tools and executive document formatting standards
• Strong written and verbal communication skills in a professional services environment
• High attention to detail, with consistent follow-through on deadlines and stakeholder expectations
• Comfort working with confidential information and applying sound judgement
• Ability to work effectively in a remote environment with disciplined time management
Benefits
• Salary range: 460,000 - 600,000
• Remote work arrangement (South Africa)
• Opportunities for professional growth
• Flat management structure with direct access to decision-makers.
• Open communication environment.
• Full medical coverage.
Haldren is a recruitment agency that provides services to clients ranging from startups and non profits to multinational corporations. Haldren emphasizes ethical search processes, attentive candidate care, and leadership placements that support long-term client outcomes.
To learn more about the firm and about our candidate services - please visit
US Recruitment Agency, Executive Search & Talent Solutions
US Recruitment Agency, Executive Search & Talent Solutions
Skills Required
- 5+ years supporting senior leaders
- Advanced calendar management skills
- Proficiency with office productivity tools
- Strong written and verbal communication skills
- High attention to detail
- Ability to work with confidential information
- Comfort working in a remote environment
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The Company
What We Do
Haldren is an executive search and recruiting firm founded to provide a deeper, more personal way of matching organizations with top leaders. They offer direct sourcing and hiring solutions to help organizations bridge gaps at all levels.
