The Role
Provide high-reliability executive and operational support to the Leadership Team. Responsibilities include managing complex calendars, coordinating domestic and international travel, organizing offsites and conferences, supporting office layout projects, handling expenses and logistics, preparing documents and presentations, taking meeting notes, and tracking action items. The role requires strong French and English communication, exceptional organization, autonomy, attention to detail, and the ability to manage multiple stakeholders and shifting priorities.
Summary Generated by Built In
Alice & Bob is developing the first universal, fault-tolerant quantum computer to solve the world’s hardest problems.
The quantum computer we envision building is based on a new kind of superconducting qubit: the Schrödinger cat qubit 🐈⬛. In comparison to other superconducting platforms, cat qubits have the astonishing ability to implement quantum error correction autonomously!
We're a diverse team of 250+ brilliant minds from over 35 countries united by a single goal: to revolutionise computing with a practical fault-tolerant quantum machine. Are you ready to take on unprecedented challenges and contribute to revolutionising technology? Join us, and let's shape the future of quantum computing together!
As Alice & Bob continues to grow, the pace of decision-making and the operational complexity across the Leadership Team are increasing significantly.
The Executive Assistant & Ops Project Manager enables leaders to focus on strategic priorities in two ways: by driving operational projects that improve how the Leadership Team and the company run, from scoping to delivery, and by taking full ownership of scheduling, travel, and day-to-day coordination.
Reporting to the Chief of Staff, you will work closely with all members of the Leadership Team and become a trusted operational partner, ensuring that complex logistics are handled smoothly, reliably, and with great attention to detail.
Responsibilities:
- Coordinate and optimize busy executive calendars
- Schedule high-complexity meetings involving multiple stakeholders, recurring formats, and external constraints
- Anticipate and resolve scheduling conflicts proactively
- Organize domestic and international travel end-to-end and manage last-minute changes with a solution-oriented mindset
- Handle expense follow-ups, bookings, and room logistics with rigor and consistency
- Prepare and format documents, presentations, and decks as needed
- Scope, plan, and drive cross-functional operational projects from kickoff to delivery, defining objectives, timelines, budget, and success criteria
- Coordinate stakeholders across departments, track deliverables and dependencies, and ensure on-time delivery
- Report on project status and flag risks and trade-offs proactively to the Chief of Staff
- Examples of projects: rollout of a new internal tool or process, company-wide planning and objective-setting cycles, redesign of a workflow shared between several teams, office layout and seating projects with IT and Office Management
- Structure and coordinate recurring leadership formats (leadership meetings, quarterly reviews, board meeting preparation), including agendas, pre-reads, and materials
- Take meeting notes, track decisions and action items, and follow up to closure
- Build and maintain trackers and dashboards giving the Leadership Team a clear view of ongoing initiatives
- Identify recurring friction points in how the Leadership Team operates and propose process improvements
- Plan and execute team and department offsites, leadership seminars, and team events, owning the project plan from kickoff to post-event review
- Coordinate external conferences and multi-day workshops
Manage executive calendars and meeting coordination
Coordinate travel and provide operational support
Lead operational projects for the Leadership Team
Run the Leadership Team's operating rhythm
Project-manage internal and external events
Requirements:
- 2–3+ years of experience in an Executive Assistant, Operations, Project Coordination, or Project Management role
- Bachelor’s degree or equivalent experience
- Strong written and verbal communication skills in both French and English
- Excellent organizational and prioritization skills
- Strong attention to detail and reliability under changing priorities
- Ability to manage multiple stakeholders simultaneously
- High level of autonomy and ownership
- Comfortable alternating between high-visibility projects and lower-visibility operational tasks
- Proficiency with project tracking, calendar management, travel booking, and presentation/document tools
- Proven project management skills: scoping, planning, prioritization, stakeholder coordination, risk tracking, and follow-through on deliverables
This person combines the rigor of an experienced Executive Assistant with the operational mindset of a Project Manager, bringing strong coordination skills and a calm, solution-oriented approach.
Recruitment process:
- Screening Call with Sylamite, Talent Acquisition Specialist (30 min)
- Hiring Manager Interview with Hector (45 min)
- Technical Interview/Presentation with the Team (90 min)
- Leadership Interview + Fit Interview (60 min)
- Reference check
Benefits:
- Our success is your success: own it with our BSPCE plan
- Direct IP Compensation: Earn substantial bonuses for driving the core patents that define our quantum architecture.
- Flexible remote policy, up to 40 % a month
- A Parental plan including additional benefits such as crèche support or additional days-off to take care of under 12 years old children
- Subsidized membership with Urban Sports Club
- Mental health support with moka.care
- 25-day vacation policy (as per French law) + RTT
- Half of transportation cost coverage (as per French law), or yearly allowance for the die-hard bicycle users
- Competitive health coverage, with Alan.
- Meal vouchers with Swile, as well as access to a fully equipped and regularly stocked kitchen
- French language courses covered by the company for those interested
Research shows that women might feel hesitant to apply for this job if they don't match 100% of the job requirements listed. This list is a guide, and we'd love to receive your application even if you think you're only a partial match. We are looking to build teams that innovate, not just tick boxes on a job spec.
You will join of one of the most innovative startups in France at an early stage, to be part of a passionate and friendly team on its mission to build the first universal quantum computer!
We love to share and learn from one another, so you will be certain to innovate, develop new ideas, and have the space to grow.
Skills Required
- 2–3+ years of experience in an Executive Assistant, Office Management, or Project Coordination role
- Bachelor's degree or equivalent experience
- Strong written and verbal communication skills in French and English
- Excellent organizational and prioritization skills
- Strong attention to detail and reliability under changing priorities
- Ability to manage multiple stakeholders simultaneously
- High level of autonomy and ownership
- Comfort with high-visibility executive support and lower-visibility operational tasks
- Proficiency with calendar management, travel booking, and presentation/document tools
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
Founded in 2020, Alice & Bob secured $30 M funding in Series A. Today, we're recognized as one of the leaders in Quantum Computing. Our cat qubits are error corrected by design, reducing hardware requirements by up to 200 times compared to other platforms enabling fault-tolerant quantum computing at scale. Our headquarters is located in Paris, with offices in Boston, MA. We are 80+ smart and dedicated innovators, coming from 17+ countries and growing by the day. We are committed to one mission: build a useful quantum computer. Check open positions: bit.ly/joinusatAB
.png){kind=logo}
