The Role
Provide high-quality support to senior leaders by managing complex, multi-time-zone calendars, end-to-end domestic and international travel, leadership events and offsites, expense and administrative workflows, and ad hoc operational tasks. Act proactively in a fast-moving, high-growth startup environment, ensure logistical excellence, and enable leaders to focus on strategic priorities.
Summary Generated by Built In
Be at the Forefront of the Agentic AI Revolution
At Skan AI, we are pioneering the context engine for human and agentic execution, bringing context from enterprise operators, systems, and processes to power how the world's largest organizations execute their most complex, mission-critical work.
Why Skan AI
We're in hyper-growth mode at exactly the right moment in history. As enterprises race to adopt agentic AI, we're uniquely positioned to deliver the clear signal they desperately need: a platform that trains and grounds AI Agents in trillions of real execution signals, enabling reliable, compliant automation of their most complex processes.
Backed by Dell Technologies Capital and other leading investors, we're the only company that can bridge the gap between AI's promise and enterprise reality, making us perfectly positioned to define the agentic era for modern enterprises.
Our diverse, collaborative team of 250+ innovators is solving category-defining challenges at the intersection of AI, process intelligence, and enterprise work. Diverse perspectives fuel breakthrough thinking, cross-functional collaboration is the norm, and our work directly transforms how Fortune 500 companies operate. We are shaping the future of work itself.
Provide high-quality, reliable support to senior leaders by ensuring seamless management of calendars, meetings, travel, and stakeholder engagements. This role demands precise execution, sound judgment, and a proactive mindset — enabling leadership to stay focused on strategic priorities without operational friction. The ideal candidate thrives in fast-moving, ambiguous environments, operates with a high degree of autonomy, and brings a genuine hunger to grow, learn, and contribute beyond the job description.
What You’ll Do (not inclusive)
1. Executive Calendar Management
- Own and manage complex, high-volume calendars for senior leaders across global time zones
- Prioritize meetings based on business importance, urgency, and leader bandwidth
- Coordinate across internal teams, customers, partners, and external stakeholders
- Proactively resolve scheduling conflicts and optimize time utilization
- Build in appropriate buffers, prep time, and follow-up windows
2. Travel Planning & Logistics
- Plan and manage domestic and international travel end-to-end
- Build detailed itineraries covering meetings, logistics, and contingency plans
- Handle last-minute changes with speed and minimal escalation
3. Event & Offsite Coordination
- Organize leadership offsites, team meetings, and customer events
- Manage full logistics to deliver a polished, professional experience from planning through execution
4. Administrative & Operational Support
- Manage expense reports, documentation, and administrative workflows
- Maintain organized records of schedules, meetings, travel, and commitments
- Support in-office needs: supplies, lunch orders
- Year-end and milestone gifting: employees, clients
- Handle ad hoc requests with a “no task too big or small” mindset
What You Bring
Experience
- Proven experience managing complex, multi-time zone calendars with competing priorities - the seniority of those you have supported matters less than your ability to own it
- Experience coordinating domestic and international travel end-to-end, including multi-leg itineraries and pivoting under pressure
- Background in a startup or high-growth environment strongly preferred — you know what it means to build the plane while flying it
- Experience supporting distributed or fully remote teams across multiple geographies
- Years of experience are not the bar — we care about ownership, judgment, passion and dedication to the overall goals
Requirements
- MS Office Suite - Outlook, Word, Excel, PowerPoint, SharePoint at a confident working level
- AI tools - A basic knowledge (paired with an extreme curiosity) of AI tools is a must.
- Availability across relevant time zones (EST–PST coverage expected)
- Reliable high-speed internet and a professional remote work setup
- Availability for occasional off-hours support during travel, events, or critical business moments
Budget - 70K to 80K (Including Base + Variable)
Skan AI is an equal opportunity employer committed to building a diverse, inclusive, and respectful workplace around the world. We do not discriminate based on race, color, religion or belief, sex (including pregnancy, sexual orientation, gender identity, or gender expression), national origin, ancestry, age, disability, medical condition, genetic information, marital or family status, military or veteran status, or any other characteristic protected by applicable laws in the locations where we operate.
We welcome people from all backgrounds and provide reasonable accommodations throughout the hiring process.
Skills Required
- Proven experience managing complex, multi-time zone calendars
- Experience coordinating domestic and international travel end-to-end
- Background in a startup or high-growth environment
- Experience supporting distributed or fully remote teams across multiple geographies
- MS Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint) at a confident working level
- Basic knowledge of AI tools and strong curiosity about AI
- Availability across relevant time zones (EST-PST coverage expected)
- Reliable high-speed internet and a professional remote work setup
- Availability for occasional off-hours support during travel, events, or critical business moments
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The Company
What We Do
Skan AI is an enterprise AI company that provides a process intelligence and automation platform. By observing how work actually happens, Skan creates a 'Context Graph of Work' and digital twins of operations. This allows Fortune 500 companies to understand the telemetry of their digital operations, enabling confident automation and lasting transformation through AI agents trained on operational reality.
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