Who are we
Founded in 1896, Knight Frank was registered as Knight Frank LLP a Limited Liability Partnership, on 3 November 2003, registered in England & Wales at 55 Baker Street, London, W1U 8AN with the registered number of OC305934. Headquartered in London, UK, Knight Frank is one of the world's leading independent real estate consultancies. We work responsibly in partnership to enhance people's lives and environments in over 50 Markets, 600+ Offices, 20,000+ People, 1 Global Network.
At the heart of all we do are our Clients. A relationship built on trust is vital. As trusted partners in property, we act with integrity and care, understanding our clients’ unique needs and consistently thinking about the bigger picture to provide personalised, clear and considered advice across all areas of property. Through our deep understanding of key markets and sectors – both emerging and established – we are dedicated to meeting and exceeding their property goals.
A true partnership is a balanced one, and our People are passionate about, and committed to, making our business inclusive and diverse. We give every individual the space and opportunity to perform at their best and be recognised for the immense value they bring. We empower everyone to have autonomy in their role and encourage them to use their voice in how we can make a positive impact as a firm and shape the future of real estate, the built environment and the impact on the communities we serve. Our collaborative and engaged teams provide excellent and dedicated client service. In our workplace, opinions are respected, everyone is invited to contribute to the success of our business and innovation, and new ideas are celebrated.
In 2021 we celebrated our 125th anniversary and set out Our Desired Future, cemented in three pillars: People Potential, Client Centricity and always Creating our Future, together. Learn more about what sets us apart here.
About The Role
Knight Frank's International Residential Super Prime team is looking for an exceptional Executive Assistant to support two Partners in a fast-paced, varied and high-profile role.
This is a fantastic opportunity to join one of Knight Frank's most prestigious residential teams, working closely with ultra-high-net-worth individuals, international clients and senior stakeholders across the business. You will play a pivotal role in keeping the team organised, efficient and focused by providing first-class executive and administrative support.
We're looking for someone who is proactive, highly organised and confident working independently. You'll be trusted with sensitive information, complex schedules and competing priorities, whilst acting as a key point of contact both internally and externally.
This role would suit an experienced Executive Assistant who enjoys working in a dynamic environment and takes pride in delivering an exceptional level of service.
What You'll Be DoingExecutive & Administrative Support- Provide dedicated support to two Senior Negotiators within the International Residential Super Prime team.
- Manage complex diaries and schedules across multiple time zones.
- Coordinate meetings, agendas and follow-up actions.
- Manage correspondence, emails and incoming communications.
- Arrange international travel, including flights, accommodation, itineraries, transportation and logistics.
- Process expenses and supplier invoices in line with company policies.
- Prepare professional presentations, business materials, biographies, proposals and business documentation.
- Maintain and organise team records, documentation and shared filing systems.
- Support client and applicant enquiries where required.
- Assist with CRM management and the maintenance of client data.
- Register new instructions and support the invoicing process for transactional sales and marketing activity.
- Maintain finance trackers and reporting records.
- Assist with the preparation of high-quality pitch materials for exclusive Super Prime listings and confidential off-market opportunities.
- Create and maintain property records, ensuring all information is accurate and up to date.
- Work closely with colleagues and the international associate network to manage property collateral and marketing materials.
- Conduct regular portfolio audits across Knight Frank platforms and associate websites.
- Support the management of Super Prime property and deal lists.
- Assist with client due diligence processes.
- Champion compliance, best practice and quality standards throughout the sales process.
- Assist with the production of property brochures and marketing materials across print and digital channels.
- Support marketing campaigns, advertising initiatives and promotional activity.
- Work closely with Marketing and PR teams to identify media opportunities and property features.
- Coordinate social media submissions and promotional content.
- Support the development of the team's LinkedIn and social media presence.
- Assist with ambassador programmes, Wealth Report initiatives and client events.
- Support the planning and delivery of team events, client functions and business development activities.
- Assist with ad hoc projects and strategic initiatives as they arise.
- Contribute to the smooth running and continued success of the wider Super Prime team.
The successful candidate will be:
- Highly organised with excellent attention to detail.
- Proactive, enthusiastic and self-motivated.
- Able to manage multiple priorities and work independently.
- Comfortable working in a fast-paced environment.
- An excellent communicator with strong interpersonal skills.
- Confident dealing with senior stakeholders and high-profile clients.
- Professional, discreet and trusted with confidential information.
- A collaborative team player who builds strong relationships across the business.
- Creative with a strong eye for presentation and visual quality.
- Adaptable and willing to take ownership of tasks from start to finish.
- Previous experience as an Executive Assistant, Personal Assistant or Team Assistant within a professional services, property or client-focused environment.
- Strong Microsoft Office skills, particularly PowerPoint, Word, Excel and Outlook.
- Experience producing professional presentations, proposals and client-facing materials.
- Strong diary management and international travel coordination experience.
- Excellent written and verbal communication skills.
- Experience working with senior stakeholders and external clients.
- Knowledge of CRM systems and document management platforms desirable.
- Additional European language skills would be advantageous but are not essential.
Experience using, or the ability to quickly learn:
- Microsoft Office Suite
- Workday
- SAP / Working Life
- HUB (Property Management System)
- Frontify
- Dotdigital
- LinkedIn and Instagram
- Microsoft Teams and Google Workspace
This is an exciting opportunity to join one of Knight Frank's leading international residential teams, working at the very top end of the global property market. You'll gain exposure to high-profile clients, complex transactions and international projects whilst becoming a key part of a collaborative and successful team. For more details on our International team, please click here.
Competitive salary
Please note: this is a Direct Search led by Knight Frank. Applications from recruitment agencies will not be accepted nor will fees be paid for unsolicited CVs, even if provided by PSL agencies.
Skills Required
- Previous experience as an Executive Assistant, Personal Assistant or Team Assistant within professional services, property or client-focused environment
- Strong Microsoft Office skills, particularly PowerPoint, Word, Excel and Outlook
- Strong diary management and international travel coordination experience
- Experience producing professional presentations, proposals and client-facing materials
- Excellent written and verbal communication skills and ability to work with senior stakeholders and high-profile clients
- Highly organised with excellent attention to detail; professional and discreet with confidential information
- Knowledge of CRM systems and document management platforms
- Experience with or ability to quickly learn Workday, SAP / Working Life, HUB, Frontify, Dotdigital, LinkedIn, Instagram, Microsoft Teams and Google Workspace
- Additional European language skills
What We Do
At Knight Frank, we build long-term relationships, which allow us to provide personalised, clear and considered advice on all areas of property, in all key markets. We believe personal interaction is a crucial part of ensuring every client is matched to the property that suits their needs best – be it commercial or residential. Operating in locations where our clients need us to be, we provide a worldwide service that’s locally expert and globally connected. Inspired teams naturally provide excellent and dedicated client service. Therefore, we’ve created a workplace where opinions are respected, where everyone is invited to contribute to the success of our business and where they’re rewarded for excellence. The result is that our people are more motivated, ensuring your experience with us is the best that it can be. At Knight Frank, we value our vibrant online community and appreciate your active participation on our social channels. We strive to maintain a safe, respectful, and inclusive environment for all users. Please adhere to the following guidelines to ensure a positive experience for everyone: - We encourage and welcome your comments and feedback, however, they should be shared in a constructive, respectful manner. - We reserve the right to reject or remove comments that are not in keeping with our policy and to block or ban users/followers who violate this policy. - Please treat each other with courtesy and respect. Hate speech, discrimination, or offensive content of any kind will not be tolerated. Our moderators reserve the right to remove any content and any user who violates these guidelines that are intended to maintain a welcoming and respectful community. Thank you for being a valued member of the Knight Frank community.
