Executive Assistant, Infrastructure Investments

Make an impact at a global and dynamic investment organization

When you join CPP Investments, you are joining one of the world’s most admired and respected institutional investors. As a professional investment management organization, CPP Investments invests the funds of the Canada Pension Plan (CPP) to help ensure its financial sustainability for generations of working and retired Canadians.

CPP Investments invests across regions and asset classes to build a globally diversified portfolio. It holds assets in public equity, private equity, real estate, infrastructure, and fixed income, and the CPP Fund is projected to reach $3.6 trillion in assets by 2050. The organization is headquartered in Toronto with offices in Hong Kong, London, Mumbai, New York City, San Francisco, São Paulo, and Sydney.

CPP Investments successfully attracts, selects, and retains talented individuals from top-tier institutions worldwide. Join our team for access to:

• Stimulating work in a fast-paced and intellectually challenging environment
• Accelerated exposure and responsibility
• Global career development opportunities
• Diverse and inspiring colleagues and approachable leaders
• A hybrid-flexible work environment with an emphasis on in-person collaboration
• A culture rooted in principles of integrity, partnership, and high performance
• An organization with an important social purpose that positively impacts lives

If you have a passion for performance, value a collegial and collaborative culture, and approach work with the highest integrity, invest your career here. 

We are currently recruiting for a full-time Executive Assistant to join the Infrastructure Investments department in Toronto. The Executive Assistant will be responsible for providing day-to-day administrative support for teams based in both Toronto and New York.  Key responsibilities include managing travel, calendars, meetings, expenses, events, support for presentations, correspondence and departmental initiatives.

Team Description

CPP Investments’ Infrastructure division directly invests in large-scale assets that provide defensive long-term returns, substantial inflation protection and possess minimal substitution risks. The division typically targets investments in regulated utilities, transportation, telecommunication, datacenters and energy sectors with an equity investment size from $500 million up to several billion dollars. The division completed its first active investment in 2006, currently possesses more than 30 direct investments valued at approximately $60 billion and employs over 50 professionals across 6 global offices.

Position Requirements:

• Provides general administrative support to the Managing Director(s) and to the wider team.  Remote support will be required for team members based in New York
• Proactively coordinates multiple calendars, including scheduling internal and external meetings, room bookings and calls and works with global CPP Investments departments/offices to coordinate logistics.
• Organizes and coordinates team events, including off-site meetings.
• Ensures team members are prepared for meetings and carry-forward action items.
• Performs expense reporting, and coordinates approval and processing of invoices.
• Assists in the creation of high quality on-brand communications, reports, and presentations.
• Provides support and assists with departmental and team off-sites and social events.
• Coordinates and books travel arrangements, including flights, hotels and visa requirements as needed.
• Handles highly confidential material/matters relating to the department and organization with utmost discretion.
• Coordinates and performs critical internal processes for the team.
• Works closely with other Executive Assistants and teams to increase efficiency and provide overall departmental support.

• College diploma or bachelor's degree.
• 6+ years administrative support experience in a fast-paced, professional environment.
• Experience providing support to multiple professionals and managing competing priorities.  Previous experience supporting remote teams based in the US would be an asset.
• Prior experience in the financial services or related industry is an asset.
• Strong communication skills, both written and verbal in English. 
• Experience with complex calendar coordination, booking high-profile meetings and events, scheduling travel, and performing the expense reimbursement process.
• Working knowledge of MS Office (Word, Excel, PowerPoint, Outlook, Calendar) and comfort and interest in learning new applications.
• Team player, eager to learn, adaptable, calm under pressure, and professional.
• Able and willing to work flexible hours, as required.
• Proven attention to accuracy and detail, highly organized with the ability to prioritize and multi-task.
• Proven ability to work independently as well as to perform effectively in a team-oriented and open-concept environment.
• Interest in the investment industry is considered an asset.

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At CPP Investments, we are committed to diversity and equitable access to employment opportunities based on ability.

We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process. 

Our Commitment to Inclusion and Diversity:

In addition to being dedicated to building a workforce that reflects diverse talent, we are committed to fostering an inclusive and accessible experience. If you require an accommodation for any part of the recruitment process (including alternate formats of materials, accessible meeting rooms, etc.), please let us know and we will work with you to meet your needs.

Disclaimer:

CPP Investments does not accept resumes from employment placement agencies, head-hunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other web-site job postings. Any resume or other information received from a supplier not approved by CPP Investments to provide resumes to this posting or web-site will be considered unsolicited and will not be considered.  CPP Investments will not pay any referral, placement or other fee for the supply of such unsolicited resumes or information.