Executive Assistant II

SUMMARY 

The Executive Assistant II provides administrative and general office support. Supports efforts in implementing business strategy, mission, plans and goals. Conducts basic research, drafts reports, handles information requests. Performs clerical functions such as prepares correspondence, receives visitors, arranges conference calls, processes travel requests and reimbursements, maintains calendars and creates presentations. 

ESSENTIAL REQUIREMENTS  

Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment and property. 

Must have excellent attention to detail and organizational skills 

Must be proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) 

KEY DUTIES AND RESPONSIBILITIES  

Essential Duties and responsibilities include the following.  Other duties may be assigned. 

Assists and maintains executive calendars with increased complexity, schedules appointments, meetings, and travel arrangements. Coordinates and prioritize meeting requests, ensuring efficient use of time. Prepares meeting agendas, materials, and presentations as required. 

Provides comprehensive administrative support to team, including drafting and proofreading correspondence, memos, reports, and presentations. 

Handles incoming and outgoing communications, including phone calls, emails, and mail, and respond or redirect as appropriate. 

Maintains an organized filing system for documents, records, and correspondence. 

Handles sensitive and confidential information with the utmost discretion and maintain confidentiality in all aspects of the role. Ensures compliance with privacy regulations and company policies. 

Assists in the coordination and execution of special projects, initiatives, and events as assigned. Conducts research, gathers data, and prepares reports or presentations as required. 

EDUCATION AND EXPERIENCE 

Bachelor’s degree and two to four (2-4) years relevant experience and/or training, or equivalent combination of education/experience.  

PHYSICAL DEMANDS 

Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.  Exposed to general office noise with computers printers and light traffic. 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. 

EOE including Disability/Vet  

CNI offers a comprehensive benefits package that includes: 

• Medical 

• Dental 

• Vision 

• 401(k) 

• Family Planning/Fertility Assistance 

• STD/LTD/Basic Life/AD&D 

• Legal-Aid Program 

• Employee Assistance Program (EAP) 

• Paid Time Off (PTO) – (11) Federal Holidays 

• Training and Development Opportunities 

Your application submission will be considered for all potential employment opportunities with Chickasaw Nation Industries (CNI).