Executive Assistant II

Collibra is seeking an experienced Executive Assistant to support our Chief Marketing Officer. This Executive Assistant will be a valuable, trusted business partner to the CMO and two EVPs of Collibra. You’ll be responsible for streamlining and prioritizing their time to ensure the smooth execution of their goals. The ideal candidate is a collaborative, highly organized, detail-oriented individual with strong communication and customer service skills. Your work will ensure that our  Executives can focus on strategic initiatives that move Collibra forward! 

This is an in-office role where you’ll work from the office at least 4-5 days each week. This setup helps us stay connected, work more closely together, and keep making progress as a team.

• Providing full support to our CMO and two Executives by managing company and personal details while maintaining full discretion and confidentiality
• Extensive scheduling, monitoring, and prioritizing of all day-to-day incoming communication and requests for time
• Liaising with internal executives & teams, as well as external business contacts (including investors and board members) to establish seamless communication
• Planning, coordinating and scheduling all meetings: 1:1s, small and large group meetings, including leadership team meetings, Marketing and Sales All-Hands, QBRs, offsites
• Anticipating and resolving any scheduling conflicts and managing all administrative details for team meetings and offsites
• Welcoming all visitors from arrival to departure
• Reconciling expenses and budgets monthly, demonstrating Collibra’s core values
• Arranging all travel including flights, hotels, ground transportation; creating detailed itineraries; obtaining visas, passport renewals or any other travel documents
• Light scheduling and coordination of ad hoc personal requests
• Assist with content creation and communication strategy for strategic team meetings like Marketing and Sales All-Hands, leadership team offsites and board meetings 

• 8-10 years minimum experience in an Executive Assistant role supporting a senior executive; 2+ years supporting a C-suite executive, preferably in an area with confidentiality requirements
• Heavy calendar, travel, and meeting planning experience
• Strong project management skills; ability to think ahead and anticipate needs – from the most mundane to the most complicated
• Strong written and oral communication skills and a warm and professional demeanor
• Excellent Mac skills and proficiency in Google Calendar; Solid Excel and Powerpoint skills; experience with budget tracking and expense management software is a plus
• Experience working in a SaaS and/or enterprise software environment
• A bachelor’s degree or equivalent related working experience is required
• This position is not eligible for visa sponsorship

• Autonomous, urgent, and creative. You genuinely love a fast-paced work environment with ever-changing priorities and demonstrate our core values
• Able to prioritize and manage multiple tasks and requests simultaneously and successfully
• Able to roll up your sleeves and dig in – no task is too small
• Able to work both independently and as a collaborative partner
• Able to adhere to confidentiality and sensitive information

The standard base salary range for this position is 104,000 - 130,000 per year. This position is not eligible for additional commission-based compensation. Salary offers are based on a combination of factors, including, but not limited to, experience, skills, and location.

In addition to base salary, we offer equity ownership at every level, bonus potential, a Flex Fund monthly stipend, pension/401k plans, and more.

Standard in-office hours are 9am-6pm; require flexible availability at times (M-F 8a-7p); periodic but limited needs on weekends or after hours; some texting in the morning and at night for critical items only.
Collibra is not currently accepting unsolicited assistance or resumes from search firms for this employment opportunity. All resumes submitted by search firms or agencies to Collibra or its employees, agents, directors or representatives in any form or method without a valid written agreement covering this position will be deemed the sole property of Collibra. No fee shall be paid in the event the candidate is hired by Collibra as a result of the referral or through other means.