Executive Assistant II

Lucid Software is the leader in visual collaboration, helping teams see and build the future from idea to reality. Our products, business, and workplace culture have received numerous awards, such as being named to the Forbes Cloud 100 and a Fortune Best Workplace in Technology. Lucid is a hybrid workplace, allowing employees to work remotely, from one of our offices, or a combination of the two depending on the needs of the role and team. At Lucid, we hold true to our core values of teamwork over ego, innovation in everything we do, individual empowerment, initiative, and ownership, and passion and excellence in every area. We value diversity and are dedicated to creating an environment that is respectful and inclusive for everyone.

We truly believe our people are our greatest asset. As an Executive Assistant supporting three executives, you will have broad administrative responsibility to support the executive team while enabling exceptional business results.  

Responsibilities:

• Ability to assess the needs of your executives and delegate to the correct leaders to ensure tasks are completed
• Coordinate and manage executives' calendar, travel schedule & travel budget for departments 
• Schedule, lead and participate in team meetings, develop agendas, keep meetings on track, prioritize and track takeaway action items 
• Help support projects and events, off-sites, and luncheons and provide a positive employee experience and culture for teams 
• Email management, with the ability to prioritize time-sensitive matters
• Maintain and reconcile expense reports, purchase requisitions, and contracts
• Keep recurring operations running smoothly 
• Act as a liaison with other EAs and teams
• Demonstrated experience and ability in forming relationships with and working with multiple stakeholders both internal and external, in a hybrid environment that is multiple geography and time zones

Requirements: 

• 2-3 years of executive support
• Strong cross-functional project management experience
• Excellent use of grammar and punctuation
• Experience developing and fine-tuning processes
• A trusted advisor who maintains a high level of business professionalism, respect for confidentiality, and appropriate handling of sensitive information
• A positive person with a “can-do” attitude and willingness to do whatever it takes to get great results
• An adept communicator who responds promptly and provides answers or analysis at a level deeper than the original request 
• An outstanding liaison who handles communication with finesse and diplomacy
• A multitasker who successfully manages prioritizes, and executes against tight deadlines
• A positive influence on those around you with a passion for creating an inclusive work environment

Preferred Qualifications:

• Experience working in high-tech or a high-growth environment preferred
• Knowledge of G-Suite preferred; Navan, Expensify, and Coupa

#LI-KB1