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Closing Date:
Type of Position:Management - Operations
Job Type:Regular
Work Shift:
Sponsorship Available:
Institution Name: University of Arkansas for Medical Sciences
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks (available for benefits eligible positions only):
- Health: Medical, Dental and Vision plans available for qualifying staff and family
- Holiday, Vacation and Sick Leave
- Education discount for staff and dependents (undergraduate only)
- Retirement: Up to 10% matched contribution from UAMS
- Basic Life Insurance up to $50,000
- Career Training and Educational Opportunities
- Merchant Discounts
- Concierge prescription delivery on the main campus when using UAMS pharmacy
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected].
Department:COM | Peds Administration
Department's Website:
Summary of Job Duties:The Executive Assistant II provides executive-level administrative and operational support to the Department of Pediatrics Chair, Associate Dean for Child Health, Arkansas Children’s Pediatrician-in-Chief, Assistant Dean for Child Health Administration, and other departmental leaders.
This position manages complex calendars and travel, coordinates meetings and special events, processes purchases, supports office operations, and prepares executive correspondence and materials. The Executive Assistant II serves as a key liaison among UAMS and Arkansas Children’s leadership, faculty, staff, visitors, vendors, and external stakeholders. The position requires professionalism, discretion, sound judgment, and the ability to manage confidential information and multiple priorities.
Qualifications:
Bachelor's degree in business, public relations, or related PLUS three (3) years experience working in a high level administrative role for an executive or in a academic medical setting OR High school diploma and seven (7) years of experience in a high level administrative role, including calendar management.
Intermediate working knowledge of Microsoft Office
Additional Information:
Responsibilities
Manage executive calendars, meetings, and travel arrangements.
Coordinate in-person, virtual, and hybrid meetings.
Prepare meeting agendas, materials, and logistics.
Plan departmental meetings, retreats, and special events.
Coordinate event locations, catering, technology, vendors, and guest support.
Process purchases, invoices, travel reimbursements, and other expenses.
Maintain office supplies and coordinate equipment or maintenance requests.
Prepare correspondence, reports, presentations, and other documents.
Answer calls, greet visitors, and respond to routine questions.
Maintain departmental files and records.
Coordinate special projects and track deadlines and deliverables.
Provide administrative support to departmental leadership.
Perform other duties as assigned.
Salary Information:
Required Documents to Apply:
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Please contact [email protected] for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:Criminal Background Check
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Constant Physical Activity:N/A
Frequent Physical Activity:Hearing, Manipulate items with fingers, including keyboarding, Pulling, Pushing, Reaching, Repetitive Motion, Sitting, Standing, Talking, Walking
Occasional Physical Activity:Driving, Lifting, Stooping
Benefits Eligible:Yes
Skills Required
- Bachelor's degree in business, public relations, or related plus three (3) years experience in a high-level administrative role for an executive or in an academic medical setting
- High school diploma and seven (7) years of experience in a high-level administrative role, including calendar management (alternative to bachelor's+3 years)
- Intermediate working knowledge of Microsoft Office
- Demonstrated professionalism, discretion, sound judgment, and ability to manage confidential information
- Experience managing executive calendars, travel arrangements, meetings, and event coordination
What We Do
The University of Arkansas System is a comprehensive, publicly-supported higher education institution composed of multiple campuses, divisions, and administrative units dedicated to serving Arkansas residents through education, research, and service.
