Executive Assistant I

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Job Description:

Position Summary

Airbus US Manufacturing Facility is looking for a Executive Assistant to join our team based in Mobile, AL.

This role provides comprehensive support to the HO A320 Operations. The

position involves a blend of administrative duties, such as managing correspondence, travel arrangements, and coordinating logistics. This position requires strong communication skills, the ability to

organize and prioritize tasks to ensure smooth workflow, and an active interest in providing confidentiality with the ability to handle sensitive information.

Meet the Team:

The team at the Airbus U.S. Manufacturing facilities help assemble the finest aircraft in the world, along with three total production lines for the A220 and A320 Family aircraft. On the shop floor you’ll be surrounded by individuals who are passionate about aviation and skilled in areas like electrical, structure and quality. Join our team and help build the next generation of aircraft.

Your Working Environment:

On ‘Airbus Way’ you will find the Airbus U.S. Manufacturing Facility for commercial aircraft. Opened at the Mobile Aeroplex at Brookley in 2015, the facility produces A320 Family aircraft and added a second product line for the A220 in 2019. The facility, which strengthens the U.S. aerospace industry, is part of Airbus’ strategy to enhance its global competitiveness by meeting the growing needs of its customers in the United States and beyond.

How We Care for You:

• Financial Rewards: Competitive base salary, incentive compensation which may include profit sharing schemes, retirement savings plan and the ability to participate in an Employee Stock Ownership Plan (“ESOP”)
• Work/Life Balance: Paid time off including personal time, holidays and a generous paid parental leave program.
• Health & Welfare: Comprehensive insurance coverage including medical (traditional and high-deductible health plans), prescription, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages. 
• Individual Development: Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path as well as the opportunity to participate in accelerated development programmes and both national and international mobility.

Primary Responsibilities 95%

• Administer and manage calendars, travel activities and travel expense reports for CCO

• Communicate on travel advisories issued from governmental agencies/corporate offices

• Ensure applicable visas are obtained prior to departure for CCO

• Inform CCO of any deviations from agreed plans

• Contribute with ideas for cost savings

• Organize, prepare and manage a wide range of documents, including; reports, memos, letters, agendas, presentations, and meeting minutes

• Assist in planning and arranging workshops, activities, and business events, such as customer meetings, visits, and internal and external events

• Demonstrate proactive approaches to problem-solving with strong decision-making capability, a high attention to detail and flawless execution

• Plan and coordinate meetings – internally and externally (including conf. calls, video conferencing and meeting room set-up)

• Support CCO in increasing administrative efficiency

• Effectively collaborate with key internal and external stakeholders

• Support direct report travel and expense processing

• Keep CCO informed of the status of agreed tasks and of any critical problem areas

• Providing general support to other staff members.

Additional Responsibilities

• Other duties as assigned 5%

Qualified Experience and Training

Required Education

* Bachelor’s degree or a combination of education and experience required

Preferred Education

• Emphasis in business, communications, or a related field preferred

Required Experience

• 5 years of related experience required, preferably in an executive or administrative support role.

• Strong executive presence and demonstrated leadership skills, good judgment, and ability to effectively interface with employees and leaders at all levels within the organization.

Preferred Experience

Required Licensure/Certifications

• N/A

Travel Required

• 5% Domestic and International

Citizenship

Able to work in the US without a current or future need for visa sponsorship

Clearance

None

Qualified Skills

Required Knowledge, Skills, Demonstrated Capabilities

• Cooperative, Proactive, Task-focused, Patient, and Positive

• Ability to multi-task and follow-up

• The ability to handle various tasks simultaneously and switch between them efficiently.

• Ability to work under pressure

• Ability to produce high quality, detailed work based on established standards, guidelines and procedures

• Detail-oriented with excellent proof-reading and writing skills.

• Demonstrated ability to maintain confidentiality and handle inquiries in a confidential and discreet manner.

• Comply with Satair’s mission, values and Quality Management procedures

• Comply with Satair’s guidelines on Ethics & Compliance

• Understanding, sharing and living of Satair values and rules

• Respect Satair processes and procedures agreed per function

• Identify and offer suggestions to improve efficiency

• Have an inter-cultural understanding

• Participate in occupational safety and health efforts

• Contribute towards a positive and inspiring working environment

Preferred Knowledge, Skills, Demonstrated Capabilities

Required Communication Skills (Spoken, Written, Influencing, Proficiency in Other Languages)

• Excellent verbal and written communication skills including the ability to articulate complex issues to others.

Preferred Communication Skills (Spoken, Written, Influencing, Proficiency in Other Languages)

Required Technical Systems Proficiency

• PC literate - Google Suite and Microsoft Office, including word, excel, database and presentation tools

• Competence with communication platforms

Preferred Technical Systems Proficiency

Complexity of the Role

Level of Decision Making: (Level/Impact of decision making: strategic, tactical, operational)

• N/A

Organizational information

Is this a people manager?: No

# of Exempt Reports: 0

# of Non-Exempt Reports: 0

Job Dimensions

• N/A

Physical Requirements

Demand % Frequency

Onsite % 100%

Remote % 0%

Hybrid % Daily

Vision: able to see and read computer screen

and other electronic equipment with screens,

able to read documents, reports and

engineering drawings.

Daily

Hearing: able to hear to participate in

conversations in person and via

teleconference or phone and to hear sounds

on production floor including safety warnings

or alarms.

Daily

Speaking: able to speak in conversations and

meetings, deliver information and participate

in communications.

Daily

Equipment Operation (personal computer,

telephone, copies, fax machine, and related

office equipment and using electronic

identification card to enter building floors and

internal doors): able to operate most office

and personal electronic equipment and some

tools including production tools such as

hydraulic lifts.

Daily

Carrying: able to carry documents, tools,

drawings, electronic equipment up to

30lbs/14kgs.

Daily

Lifting: able to lift documents, tools, drawings,

electronic equipment up to 30lbs/14kgs.

Daily

Pushing / Pulling: able to push and pull small

office furniture and some equipment and

tools.

Daily

Sitting: able to sit for long periods of time in Daily

meetings, working on computer.

Squatting / Kneeling: able to squat or kneel to

retrieve or replace items stored on low

shelving.

Daily

Standing: able to stand for discussions in

offices or on production floor.

Daily

Travel: able to travel independently and at

short notice.

Daily

Walking (include routine walking such as to a

shared printer to retrieve documents): able to

walk through office and production areas

including uneven surfaces.

Daily

Personal Protective Equipment required: Required PPE includes, but is not limited to

Safety Shoes

Safety Glasses

Hearing Protection

Respirators/Masks

Protective Gloves

Administrative position only PPE required

Steel-toed shoes are required for all shop floor visit

Appropriate hearing/eye protection may also be required when visiting the shop floor

Additional Physical Requirements

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color,

sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age,

marital status, pregnancy, genetic information, or other legally protected status

As a leader in our field, Airbus provides relocation assistance for qualified positions and a comprehensive

compensation and benefits package.

As a matter of policy, Airbus does not sponsor visas for US positions unless specified. Only applicants

with current work authorization will be considered.

Airbus does not offer tenured or guaranteed employment. Employment with Airbus is at will, meaning

either the company or the employee can terminate the employment relationship at any time, with or

without cause, with or without notice.

NOTE: Airbus reserves the right to revise or change job duties and responsibilities as the need arises.

This position description does not constitute a written or implied contract of employment.

The Company reserves the right to revise, change and/or modify job duties, responsibilities or working

conditions as the need arises, with or without advance notice. Employment with the Company is at-will.

This position description and the statements contained within it do not create any contractual rights

between the Company and its employees, either express or implied.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:

Airbus Americas, Inc.

Employment Type:

US - Direct Hire

Experience Level:

Professional

Remote Type:

On-site

Job Family:

Administration / Documentation

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Airbus provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. In addition to federal law requirements, Airbus complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, demotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits and training. Airbus expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. As a matter of policy, Airbus does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered. Airbus does not offer tenured or guaranteed employment. Employment with Airbus is at will, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice. Airbus reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.

By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.
Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to [email protected].