Executive Assistant I for AVP-AA (1 year temporary)

Please Note: PCC currently limits employment to individuals residing in Oregon and Washington. Employment offers are contingent upon the ability to establish residence in Oregon or Washington.

Portland Community College will also ensure that applicants requiring reasonable accommodation for the hiring process are provided for. If reasonable accommodation is needed, please contact the PCC Talent Acquisition Team at [email protected].

Portland Community College is the largest post-secondary institution in Oregon and 19th largest in the nation, serving approximately 80,000 full- and part-time students. With four comprehensive campuses, five workforce training and education centers, and 200 community locations in the Portland metropolitan area, our unique role is to make high-quality education accessible to everyone, creating opportunities for our students and contributing to the economic development of our community.

We are excited to announce that we are hiring a temporary Executive Assistant for Academic and Career Pathways (ACP). The ACP Executive Assistant will play a vital role in supporting ACP executives, leaders, and employees. This position will provide complex, confidential support for ACP leadership, and manage executive communications, workflows, and strategic calendar planning. The ACP Executive Assistant will provide proactive event and meeting coordination, plus support operational and financial processes including budget preparation and document approvals. This position will be a key strategic partner for ACP project accountability, operations problem-solving, continuous process improvement, and cross-departmental collaboration.

This position reports directly to the Associate Vice President of ACP, and will also support the Assistant AVP of ACP and the Associate Dean of ACP.  This position will have a desk located at the Sylvania Campus, have some remote work opportunities, and will need to be able to travel among the PCC campuses and centers as needed.

When submitting a resume and cover letter outlining your interest in this position and relevant background, please also address how you meet the posted Success Criteria for the position (Apply by August 23, 2026).

Minimum Qualifications: To be considered, your application must demonstrate these minimum qualifications. (Experience is calculated based on the start and end dates you provide multiplied by the number of hours per week worked).

• Associate’s Degree in business administration or related field. Relevant experience may substitute for the degree requirement on a year-for-year basis.
• One (1) year of progressively responsible administrative support experience.

• Successfully execute multiple parallel projects in a complex organization by strategically using office and project management technologies, managing calendars, prioritizing tasks, anticipating logistical needs, and tracking accountability across the division.
• Maintain strict confidentiality and professional boundaries, while also being a collaborative team player and welcoming ambassador.
• Craft clear, concise, and professional communications on behalf of executive leadership and the division.
• Apply sound ethical judgment when solving problems and reviewing approvals.
• Evaluate and improve administrative workflows, followed by clear change documentation, training, and communications. 

The PCC district encompasses a 1,500-square-mile area in northwest Oregon and offers two-year degrees, one-year certificate programs, short-term training, alternative education, pre-college courses and life-long learning. As part of our College community, you’ll enjoy:

• A collaborative and inspiring campus community

• Opportunities for learning and professional development

Portland Community College embraces equity and inclusion as a priority. We are committed to building a community with a variety of backgrounds, skills, views, and life experiences. The more we value equity and inclusion, the more we will add value to the work we do and how we serve our students, engage with each other, and the Oregon Community that we serve. Creating a culture that honors equity and inclusion is our objective and the smart path forward.

• Comprehensive benefit package designed to provide employees and their families, including domestic partners, with access to a broad range of benefit options. Includes Health, Dental, and Vision options, Group Life, Long-term Disability, Long-term Care, and Auto and Home Insurance programs

• Oregon PERS contribution - PCC currently fully funds the Oregon Public Employees Retirement System (PERS/OPSRP) pension and contributes an additional 6% into the employee's Individual Account Program under PERS/OPSRP

• Tax deferred annuity program and a deferred compensation program where employees may save additional pre-tax dollars for retirement

• PCC provides a tuition waiver for you, your spouse/domestic partner, and dependent children under 24 years of age, as well as partial tuition reimbursement for full-time employees at other accredited institutions

• Free access to the sport centers / campus gymnasiums, performing arts, and cultural events

• Generous Paid Leave (Pro-rated by FTE for Part-Time Employees) reference Management and Confidential Employee Handbook

  • 14.67 hours of vacation leave per month

  • 1 day of sick leave per month

  • 12 paid holidays

  • PCC Winter Break (when College is Closed)

  • 24 hours of personal leave per year

More detailed information on the benefits plans, who is eligible, and how to enroll or make changes can be found at pcc.edu/hr/benefits. Please email [email protected] if you have any questions.

Initial Salary Placement will be between Step 1 ($63,566) and Step 2 ($70,718) based on related experience, per PCC's collective bargaining agreement. Placement at a higher step may be possible based upon additional experience and internal equity.

Portland Community College complies with the Oregon Veterans' Preference in Public Employment law which provides qualifying veterans and disabled veterans with preference in employment. You will be given instructions during the application process to claim Veterans' Preference in the recruitment of this position, and to provide the documents required for verification of eligibility. Please do not send your documentation to the hiring manager directly. For verification of eligibility, please submit the following documentation:

• Veterans: DD214

• Disabled Veterans: DD214 and Letter from the Department of VA

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), you may view Portland Community College’s (PCC) most recent Annual Security Report (ASR) on the Department of Public Safety website. The ASR contains current security and safety-related policy disclosure statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information and resources, and drug and alcohol prevention programming. The ASR also contains crime statistics for Clery Act crimes which occurred on PCC properties for the last three calendar years. Paper copies of the ASR are available upon request at all Department of Public Safety offices.