Executive Assistant I, Annual Giving

Advancement & Partnerships:

Join our dynamic and growing Advancement & Partnerships team as we work together to power partnerships and transform lives through philanthropy.

Together, we can unleash the potential of people and ideas to positively change the world.  Your efforts on our team will help us to build the University for the Future.

The Opportunity:

We’re looking for an Executive Assistant I, Annual Giving to support the Assistant Vice President for Annual Giving and Philanthropic Engagement at UCF. This role plays a key part in keeping a high-performing team organized, connected, and moving forward.

You’ll manage day-to-day operations, coordinate projects, and support communications that drive alumni engagement and fundraising efforts. This position also serves as a point of contact for donors, volunteers, and campus partners, helping ensure a consistent and professional experience across all interactions.

Responsibilities:

Executive & Calendar Support

• Manage a complex calendar for the Assistant Vice President, including donor visits, meetings, and events.

• Coordinate logistics for internal and external meetings and engagement opportunities.

Communications & Correspondence

• Draft and prepare professional correspondence, including letters, memos, proposals, contact reports, and meeting minutes.

• Manage incoming communications and respond to general inquiries.

Team Operations & Project Coordination

• Coordinate organizational and operational needs for the Annual Giving team, managing multiple priorities and deadlines.

• Support project management efforts tied to team goals and engagement initiatives.

Donor & Engagement Support

• Interface with donors and volunteers on behalf of Advancement & Partnerships.

• Assist with the preparation of proposals and supporting materials.

Data, Reporting & Budget Support

• Prepare Annual Giving metrics and reports for leadership.

• Enter and manage data within the CRM system.

• Coordinate budgets, expense tracking, and reporting for the team.

Content & Materials Development

• Draft and edit presentations and team materials, including PowerPoint decks for leadership and external audiences.

Student Team Oversight

• Oversee and coordinate the day-to-day work of student assistants.

Minimum Qualifications: 

Bachelor's or Master's degree and 2+ years of relevant experience; or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

• 3+ years of experience providing administrative, operational, or program coordination support in a fast-paced environment.

• Experience working in a non-profit, higher education, advancement, or a related field.

• Experience supporting senior leaders, managers, or teams in a collaborative environment, with comfort supporting programs or initiatives beyond a single executive.

• Strong writing and editing skills, with experience drafting professional correspondence and presentations.

• Experience managing calendars, meetings, events, and logistics involving internal and external stakeholders.

• Familiarity with CRM systems or databases, preferably in a fundraising or engagement environment.

• Experience preparing reports, tracking metrics, or supporting data-driven decision making.

The most successful candidates may possess the following qualities:

• Ability to manage multiple priorities and meet deadlines with strong attention to detail.

• Strong organizational and prioritization skills with the ability to adapt quickly and manage shifting deadlines.

• Strong communication skills with ability to work with internal and external stakeholders, including students, faculty staff, donors, and community members.

Special Instructions to the Applicants:

• Advancement and Partnerships values the unique contributions that each team member brings to our division. The anticipated salary for a well-qualified candidate is $54,000 - $59,500. The final determination of a successful candidate's starting salary will vary based on several factors, including education and relevant experience. The anticipated pay scale indicated for this position generally applies to candidates who meet the minimum requirements and several of the preferred qualifications outlined above. All offers are contingent on successful background and reference screens.

• All applicants must be authorized to work for any U.S. employer. Visa sponsorship is not available for this position, and the university cannot accommodate H‑1B transfers or employment-based visa processing for individuals currently sponsored by another employer.

Are you ready to unleash YOUR potential?  

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 12 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers: 

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program 

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options 

• Employee discounts, including tickets to many Orlando attractions 

• Education assistance 

• And more…For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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The University of Central Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law.  The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.  

UCF is proud to be a smoke-free campus and an E-Verify employer. 

For general application or posting questions, please email [email protected].

If an accommodation due to a disability is needed to apply for this position, please email [email protected].