Executive Assistant—Hybrid

Company Description

Welcome to a place where people are at the heart of everything we do.  

Welcome to people with an inspiring vision and who seek stimulating challenges. At CIMA+, you’ll find a place where you’ll have many opportunities to learn and develop while working on engaging projects.

We are a firm 100% owned by its employees and we value a collaborative and entrepreneurial mindset. You will have the flexibility to manage your work on your own terms and define what work-life balance means to you.

When you join CIMA+, we welcome you to a place that you can call home.

Job Description

The Executive Assistant will be responsible for assisting management in business development and strategy. The Executive Assistant will play a key role as the right-hand person in coordinating the department’s activities, with direct responsibility for planning, organizing and handling document management, quality control, as well as administrative correspondence, in connection with transport electrification initiatives. An inquisitive and enterprising mind will be essential to the success of these assignments.

We offer a flexible hybrid working arrangement, allowing you to work from home and from our Montreal office.

Responsibilities

• Planning and coordination: Organize meetings, appointments and travel, taking into account priorities and time constraints, while ensuring that the necessary information is available.
• Meeting management: Coordinate meetings of various committees, client and partner follow-ups, by preparing schedules, ensuring logistics, and drafting minutes.
• Communications management: Filter and manage incoming and outgoing communications, respond to appropriate requests, redirect and follow-up messages to the appropriate members.
• Document preparation: Write, revise and edit documents, reports, service offers, presentations, and other materials required by management. Organize and maintain files and correspondence, update databases and information management systems.
• Correspondence and documentation management: Keep documentation organized and easily accessible, ensuring the accuracy of meeting minutes and decisions taken.
• Facilitating communication: Collaborate with other departments and stakeholders to smooth internal and external communication.
• Coordination of special projects: Manage special projects and initiatives assigned by management, such as developing articles for presentations at events.

Qualifications

• College or vocational diploma (DCS, ACS or DVS) in administration, communications, office automation or another relevant field
• Minimum three (3) years’ experience in administration or a related field or relevant experience as an administrative assistant, executive secretary and/or administrative coordinator
• Strong sense of aesthetics in communications, high concern for quality of work, attention to detail, ability to manage priorities and pressure
• Fluency in written and spoken French and English. Bilingualism is a requirement for this position in order to communicate effectively with a wide range of stakeholders, including our clients, partners and cross-sectoral teams nationwide.
• Proficiency in MS Office suite (Word, Excel, Outlook, PowerPoint) and Adobe Pro.

Additional Information

Ethics and integrity are fundamental values at CIMA+. That is why we are committed to ensuring equal access to resources and opportunities for candidates, regardless of their identity (race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity or expression, socio-economic status or background, etc.).​

In keeping with the principles of employment equity, we encourage all applications, including, but not limited to, those from women, Indigenous people, people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.​

Accommodations are available on request. Your Business Partner will process your request.

Find out about The CIMA+ advantage - CIMA+.