Executive Assistant HPM

Executive Assistant, HPM

Reporting to the Sr Director of Monitoring Standards and Business Marketing Manager for Hospital Patient Monitoring (HPM), you will meet a variety of people and healthcare professionals in this high impact role while remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality.

Your role:

• Performs pro-actively and independently the full range of executive administrative tasks which involves a very high level of responsibility and are of a confidential nature (calendar management, meetings, plan video/conferences, travel arrangements, expense report etc.), aligning activities and processes with the demands of the executives or departments supported.
• Collaborate and coordinate with other Executive Assistants globally and across North America, sharing knowledge with a continuous focus on improvements in purpose of tools, processes, and approaches with others.
• Navigate complex and detailed travel plans, itineraries, and documents for travel-related meetings (both domestic and international) and process related expense reports.
• Organize, coordinate and host meetings and events including pre-meeting setup, communicating agenda, note taking, tracking and follow up on identified action items.
• Responsible for the HPM NA department purchase orders and invoices processing.
• Project management activities to support the marketing team’s events and activities.

You're the right fit if:

• You’ve acquired 2 + years of work experience in an executive assistant role in a dynamic and global environment. Strong experience in calendar management, expense reporting and international travel management, required.
• Your skills include administrative procedures and proficiency with Outlook, Microsoft Office, Workday, Concur and ability to learn new tools; strong oral and written communications, PPT, project management tools and working closely with team employees and leadership.
• You have an a High School diploma/GED, required, Associate’s or Bachelor’s degree, preferred, in a related field, preferred or equivalent.
• You must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this position.
• You’re also available in the Cambridge office for at least 3 days a week, required. You possess a hands-on mentality, are self-motivated, detail-oriented, with meticulous organizational skills.

How we work together

We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week. Onsite roles require full-time presence in the company’s facilities. Field roles are most effectively done outside of the company’s main facilities, generally at the customers’ or suppliers’ locations.

This is an office role.

About Philips

We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help improve the lives of others.

• Learn more about our business.
• Discover our rich and exciting history.
• Learn more about our purpose.
• Learn more about our culture.

Philips Transparency Details

The pay range for this position in MA is $37/hour to $59/hour.

The actual base pay offered may vary within the posted ranges depending on multiple factors including job-related knowledge/skills, experience, business needs, geographical location, and internal equity.    

In addition, other compensation, such as an annual incentive bonus, sales commission or long-term incentives may be offered.  Employees are eligible to participate in our comprehensive Philips Total Rewards benefits program, which includes a generous PTO, 401k (up to 7% match), HSA (with company contribution), stock purchase plan, education reimbursement and much more.  Details about our benefits can be found here. 

At Philips, it is not typical for an individual to be hired at or near the top end of the range for their role and compensation decisions are dependent upon the facts and circumstances of each case. 

Additional Information

US work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work-authorized visa, now or in the future.

Company relocation benefits will not be provided for this position.  For this position, you must reside in or within commuting distance to Cambridge, MA.

#ConnectedCare

This requisition is expected to stay active for 45 days but may close earlier if a successful candidate is selected or business necessity dictates.  Interested candidates are encouraged to apply as soon as possible to ensure consideration.

Philips is an Equal Employment and Opportunity Employer including Disability/Vets and maintains a drug-free workplace.