Our client
is the Germany-based Managing Director and owner of an expanding portfolio of
luxury boutique lodges in Southern Africa. Operating across Europe and South
Africa, the client and her family maintain a high-net-worth (HNW) lifestyle
alongside a global travel business head quartered in Germany.
We are
seeking a poised, highly organised, and self-motivated Executive &
Personal Assistant to serve as the Managing Director's direct right hand
across both her business ventures and personal life. Bridging executive
operations (2/3) and personal/lifestyle support (1/3), this role requires a
proactive professional who can anticipate needs, manage multi-time-zone
commitments, and navigate a fast-paced, non-routine environment with utmost
discretion.
Business
& Executive Administration (67% of role)
- Manage, triage, and
organise inboxes; draft high-level correspondence in the MD’s voice; run
daily briefings and weekly look-aheads.
- Process supplier
invoice capture and payment runs, liaise with accountants, and manage
reconciliations via Xero and Hubdoc.
- Assist lodge General
Managers with property maintenance administration, staffing records,
onboarding, and quality control checks.
- Brief and liaise with
designers, printers, and photographers for collateral, uniforms, signage,
and guest experience projects.
- Act as a central bridge
between South African lodge operations, project suppliers, and the
family’s business office in Germany.
Personal,
Family & Concierge Support (33% of role)
- Manage complex
international travel itineraries (flights, accommodation, visas), personal
scheduling, and lifestyle/concierge arrangements.
- Oversee contractors,
deliveries, and service providers for the Berlin home; manage medical,
appointment, and personal subscription logistics.
- Provide discreet
administrative and care-coordination support for an elderly family member
in South Africa.
Requirements
- Proven track record
supporting C-suite executives, business owners, or HNW families in a
private office, family office, or luxury hospitality/estate environment.
- Prior exposure to
boutique hospitality, luxury travel, interior design, estate management,
or project coordination.
- Hands-on experience
with basic bookkeeping (Xero/Hubdoc), Google Workspace, MS Office, and
task/property management systems.
- Strong understanding of
secure AI tool usage, paired with rigorous data protection practices
regarding confidential commercial, financial, and family records.
- Valid driver’s license,
reliable vehicle, valid passport, and willingness to travel regularly to
lodges in SA (with potential international travel to Germany).
- Exceptional written and
spoken English. Working knowledge or fluency in German is highly
advantageous for liaison with the Berlin office.
Benefits
Skills Required
- Reside in the Western Cape
- Proven track record supporting C-suite executives, business owners, or HNW families in a private office, family office, or luxury hospitality/estate environment
- Prior exposure to boutique hospitality, luxury travel, interior design, estate management, or project coordination
- Hands-on experience with bookkeeping using Xero and Hubdoc
- Proficiency with Google Workspace and Microsoft Office
- Experience with task and property management systems
- Strong understanding of secure AI tool usage and rigorous data protection practices
- Valid driver's license and reliable vehicle
- Valid passport and willingness to travel regularly to lodges in South Africa and potentially to Germany
- Exceptional written and spoken English
- Working knowledge or fluency in German
- High discretion, proactive anticipation of needs, and ability to manage multi-time-zone commitments
What We Do
RecruitMyMom is a South African recruitment agency specializing in placing skilled women, particularly professional mothers, in permanent, contract, freelance, and fractional roles. They connect local and global businesses with top-tier talent and focus on the economic empowerment of women.
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