Executive Assistant to the Hospital President

As the Executive Assistant to the Hospital President, you will be responsible for providing and overseeing administrative support to the President of CentraCare Health-Monticello, the Senior Leadership Team, the CCH-Monticello Advisory Board, Medical Staff Committees, and the Service Area Leadership meetings.

In this position you will: 

• Serve as the liaison for the President to various groups in the organization, providing two-way communication for people at all levels and departments.  Responsible for managing the President’s relationship with internal and external constituents.
• Initiate and prepare reports and presentations on behalf of the President.
• Develop and manage Monticello Administrator On Call schedule.
• Handle and screen a high volume of incoming calls, e-mails, correspondence, and visitors.  Review and sorts all incoming correspondence; bringing important STAT matters to the President’s attention. 
• Take minutes, prepare agendas, and coordinate logistical support. 
• Coordinate and manage the President’s calendar, including assembling appropriate materials for meetings.  Schedule meetings and provide logistical support as needed. 
• Coordinate travel arrangements for the President and board members, including the submission of expense reports.
• Manage projects assigned by the President and Advisory Board Chair.  Conducts research and provides summary information for the President and other Executives. 
• Prepare and coordinate administrative/board activities for DNV.  This includes preparing administration office staff and ensuring board/administrative documents are up to date and available. 
• Maintain Contract Management system, ensuring all contracts are signed, filed and brough forward when term is due.  
• Comply with all administrative and departmental policies and procedures. 
• Attend and participate in all meetings and committees as required and appropriate. 
• Support the President in processing CC Foundation requests and maintains records of Foundation funds available to the President. 
• Prepare documentation for the Monticello Hospital Annual Report
• Maintain the schedule for leadership coverage of the Transfer Center Capacity Huddles. 
• Manage Medical Director timesheets
• Additional duties as assigned

Schedule:

• Full-time | 80 hours every two weeks 
• Monday - Friday, typically 8am-4:30pm
  • Occasional shift time adjustments based on business need
• Hybrid position – on site and work from home 

Pay and Benefits:

• Starting pay begins at $23.29 per hour; exact wage determined by years of related experience.
  • Pay range: $23.29-$34.94 per hour
• Full-time benefits: Medical, dental, PTO, retirement, employee discounts and more!
• 5 years’ experience in a senior level administrative support position
• Graduate of a post-high school administrative assistant program preferred
• Bachelor’s degree preferred
• Strong communication skills 
• Skilled at minute taking and managing calendars. 

 
Qualifications: 

• 5 years’ experience in a senior level administrative support position
• Graduate of a post-high school administrative assistant program preferred
• Bachelor’s degree preferred
• Strong communication skills 
• Skilled at minute taking and managing calendars. 

CentraCare has made a commitment to diversity in its workforce. All individuals including, but not limited to, individuals with disabilities, are encouraged to apply. CentraCare is an EEO/AA employer.