Do you thrive in fast-paced environments where bringing order to complexity makes a real difference? In this role, you’ll support go-to-market executives by ensuring their day-to-day operations run smoothly, efficiently, and with the right level of rigor and judgment.
You’ll join Coveo at a moment of transformation, supporting our most senior leadership while helping the organization scale. This is a hands-on, high-impact administrative role where your organizational strength, grace under pressure, and problem-solving mindset will directly enable customer-facing teams to focus on what matters most.
As our Executive Assistant to GTM Leaders, you will:- Manage complex calendars, coordinate meetings and organize travel for two GTM executives.
- Proactively handle logistics, expenses and administrative follow-ups with accuracy and timeliness.
- Support the planning and execution of key moments such as QBRs, leadership meetings and marketing events.
- Act as a reliable partner to GTM leaders by anticipating needs, flagging priorities and bringing structure to busy schedules.
- Collaborate closely with internal teams (HR, Finance, Marketing, Sales Operations) to ensure smooth coordination.
- Maintain clear documentation and administrative processes that support consistency and scalability.
- Build a strong understanding of internal team dynamics, leadership styles and priorities to anticipate needs, facilitate alignment and support effective collaboration.
- Track and coordinate follow-up actions from customer meetings, events and onsite visits, ensuring clear ownership and timely execution across stakeholders.
- 5+ years of experience in an administrative support role for Executive functions, ideally in a fast-paced or high-growth environment.
- Strong organizational skills with the ability to manage multiple priorities and stakeholders simultaneously.
- Sound judgment, discretion, and comfort working with confidential information.
- Ability to work effectively in English, supporting leaders and teams across different regions and time zones.
- Experience supporting go-to-market, sales or marketing leadership teams.
- Previous exposure to a shared-services or multi-leader support model.
- Strong sense of ownership and a proactive mindset focused on continuous improvement.
- Ability to remain calm, structured and solutions-oriented in complex or ambiguous situations.
- Experience supporting follow-ups and action tracking with customer and executive engagements
Do you think you can bring this role to life? Or add your own color?
You don’t need to check every single box; passion goes a long way and we appreciate that skillsets are transferable.
Send us your application, we want to hear from you!
Join the Coveolife!
We encourage all qualified candidates to apply regardless of, for example, age, gender, disability, gaps in CV, national or ethnic background.
Skills Required
- 5+ years of experience in an administrative support role for executive functions
- Strong organizational skills and ability to manage multiple priorities and stakeholders
- Sound judgment, discretion, and comfort handling confidential information
- Ability to work effectively in English across different regions and time zones
- Experience supporting go-to-market, sales, or marketing leadership teams
- Experience with shared-services or multi-leader support models
- Strong ownership and proactive continuous-improvement mindset
- Ability to remain calm, structured, and solutions-oriented in complex or ambiguous situations
- Experience tracking follow-ups and action items from customer and executive engagements
Coveo Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Coveo and has not been reviewed or approved by Coveo.
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Healthcare Strength — Healthcare is considered comprehensive and good value, spanning medical, dental, vision, disability, mental‑health support, telemedicine, and an EAP. This breadth and perceived affordability stand out across locations.
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Leave & Time Off Breadth — Paid holidays, PTO/sick leave, volunteer time off, and work‑from‑home flexibility are commonly available. Flexible working hours and solid vacation policies in Canada further support work‑life balance.
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Parental & Family Support — Parental‑leave top‑ups, options to extend leave, and on‑site daycare in Quebec City indicate robust family support. These provisions complement caregiver‑friendly flexibility in day‑to‑day scheduling.
Coveo Insights
What We Do
Coveo powers the digital experiences of the world’s most innovative brands serving millions of people and billions of interactions across every digital experience. After a decade of enriching our market-leading platform with forward-thinking global enterprises, we know what it takes to gain a trusted AI-experience advantage. We strongly believe that the future is business-to-person, that experience is today’s competitive front line, a make or break for every business. For enterprises to achieve this AI-experience advantage at scale, it is imperative to have an Enterprise Spinal and composable ability to deliver AI semantic search and generative experiences at each customer and employee interaction.
