Executive Assistant - Global Technology

Company Information For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.
Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.
If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!

Job Summary

The Executive Assistant is a highly skilled administrative professional who provides a wide range of support services to the CIO and CISO. The ideal candidate is a dynamic, self-driven individual with strong communication, excellent interpersonal skills, project coordination experience and the ability to work well across all levels of internal management and staff as well as external clients and vendors.

Essential Functions

• Interacts with the senior level management team and ownership groups;
• Arrange detailed and complex domestic and international travel arrangements in addition to itineraries
• Rely on incumbent’s sound judgment and knowledge of the business priorities, incumbent must manage Microsoft Outlook calendar (scheduling both internal and external meetings) to ensure relevant meetings are scheduled in a timely manner according to those business priorities;
• Schedules and arranges meeting logistics for domestic and international teams to include communication and resource identification
• Handled executive phones and determines priorities when scheduling meetings and events to prevent scheduling issues.
• Develops, compiles, analyzes and organizes documentation for review and approval by Senior Leadership;
• Prepares monthly expense reports for Global Technology executives;
• Screens incoming calls and correspondence and responds independently;
• Prepares and edits outgoing correspondence to include email messages, memos, presentation decks, etc.
• Maintains proper and professional decorum;
• Performs complex and confidential administrative responsibilities;
• Upon request will be expected to attend events to facilitate relationship building and provide support to senior leadership which may include welcoming distinguished guests and facilitating a hospitable environment;
• Responsible for special event planning and/or logistics related to events, included overseeing budget and expenses, internal/external resources, and ensuring all expenses are accounted and logged.

Required Qualifications

• Minimum of 4 years experience supporting multiple Vice President level executives
• Experience working at a large matrixed organizations is preferred
• Must have strong familiarity with Microsoft Excel, Word, PowerPoint and Outlook;
• Must have an uncompromised ability to protect the confidentiality and privacy of others in addition to company documents and records when privy to sensitive information;
• Must have flexibility to work late hours, early mornings and/or weekends as needed;
• Must have strong independent thinking, reasoning, problem solving and decision making skills;
• Must have the ability to maintain an impeccable professional appearance;
• Must possess a strong ability to manage one’s own time, prioritize tasks when given clearly defined goals and objectives and be self-directed and able to work independently;
• Must have the ability to demonstrate uncompromised judgment and discretion with regard to interpersonal relationships;
• Must have a strong sense of self-awareness and emotional intelligence;
• Must have truly outstanding customer service and interpersonal communication skills;
• Must be flexible and reliable team player, both within own department and within company as a whole;
• Must possess strong written and verbal communication skills;
• Must be comfortable with engaging in a variety of different communicative modes (verbal, non-verbal and written) and being attuned to others through strong active listening skills;
• Must be able to identify problems, their sources, and their potential solutions while continuing to successfully conduct day –to-day operations without interruption;
• Must have a strong command of reasoned, measured decision-making based upon analyzing the pros and cons of each potential decision to be made;
• Bachelor's Degree is preferred.

Pay Scale: $75,000 - $95,000

AEG reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship.  AEG may require an employee to perform duties outside their normal description.