Executive Assistant, Global Marketing

POSITION SUMMARY:
Executive Assistant, Global Marketing is responsible for providing full administration and secretarial support to the Vice President, Global Marketing.

PRIMARY RESPONSIBILITIES:
1. Report generation and expense accounting
2. Prepare, type, format, proofread documentation and display initiative when preparing correspondence, agendas, minutes and other documents
3. Proactively managing executive diaries to assist with time management
4. Open, distribute and process incoming correspondence - managing and prioritizing the flow of executive mail, responding to standard mail, re-directing mail where appropriate
5. Maintaining an effective follow-up system to ensure all issues are addressed and responded to in a timely manner
6. Maintaining a database of common contacts, internal and external customers, and regularly utilized information
7. Book conference rooms, catering requirements and presentation equipment; administering user friendly filing system for both electronic and paper-based files
8. Provide other secretarial assistance as directed
9. Use discretion and initiative when screening calls and visitors and ensure a diplomatic response is provided when the Managers are unavailable
10. Liaise between the relevant departments on function details and other requirements
11. Maintain up-to-date information on organizational structure and facilities.
12. Circulating documentation/correspondence and providing administrative assistance where required
13. Comply with company policies and procedures regarding occupational health and safety, grooming standards, customer service and security
14. May be required to work outside the office and inside the Gaming floors.

KEY PERFORMANCE INDICATORS:
1. All correspondence, reporting and documentation is prepared in an accurate, timely and professional manner
2. Paper and electronic filing system is established and maintained
3. A clean and organized work environment is maintained
4. Procedures are improved to ensure efficient and timely completion of tasks

5. Customer needs are satisfied and where appropriate exceeded
6. Compliance at all times to legislative requirements and company policy.

QUALIFICATIONS:
I. Experience
1. Preferably 2+ years in a senior secretarial or personal assistant role
2. Experience in a hospitality or Casino environment is desirable
3. Electronic and paper-based filing systems
4. Secretarial and administrative processes
5. Knowledge of MRP products, services and organizational structure is preferred
II. Education
1. A diploma in an appropriate discipline or progress toward a tertiary qualification

2. Studies or certificate in business or office administration
III. Skills / Competencies
1. Possess basic knowledge of computer and familiar with the use of email, Word and Excel.
2. A team player who motivates others to work effectively within the team.
3. Highly motivated, energetic and creative.
4. Possess a positive flair and vibes, a confident and charismatic.
5. Strong team player.
6. Ability to develop relationships and communicate effectively across all levels of the organization.
7. Ability to develop relationships and communicate effectively
8. Display a high level of integrity and commitment to customer service.
9. Works well as an individual and equally effective when working in a team.
10. Prepared to adopt and implement new approaches and practices to meet changing circumstances.
11. Excellent communication skills (verbal and written)
12. Typing efficiency of 60 words per minute or more