Executive Assistant (Freelance)

Media brand and content company seeking a Freelance Executive Assistant. You'll work closely with the executive(s), ensuring seamless communication and workflow while managing various administrative tasks.

Key Responsibilities

• Manage and maintain calendars, scheduling meetings across time zones and anticipating conflicts.
• Coordinate domestic and international travel, including accommodations and itineraries.
• Act as a primary liaison between the executives, internal departments, and external partners.
• Track priority issues and ensure timely follow-ups on action items.
• Assist in meeting preparation, including agenda creation, note-taking, and distributing recaps.
• Provide administrative support to the team, managing files, trackers, and documentation.
• Prepare, reconcile, and submit expense and credit card reports.
• Support executive well-being by proactively coordinating meals and ensuring daily needs are met to help maintain focus and energy throughout the workday.

• 1+ years of experience supporting senior executives or teams.

• Ability to manage multiple high-priority tasks with keen attention to detail.
• Strong initiative and ability to anticipate needs before issues arise.
• Excellent verbal and written communication skills, with the ability to partner across all levels of the organization.
• Team player with a proactive attitude and strong follow-through.
• High level of professionalism and discretion with confidential information.
• Proficiency in Microsoft Office Suite and Google Drive; familiarity with Airtable is a plus.

About You

• Collaborative, resourceful, and passionate about supporting a dynamic team.
• Thrive in a fast-paced environment, and able to juggle multiple tasks effectively.

The pay for this role is $23/hour.

• Health Care Plan (Medical, Dental & Vision)
• Life Insurance (Basic, Voluntary & AD&D)