Executive Assistant, Footwear

If you were an Executive Assistant now, here are some of the core activities you would be doing:

• Providing exceptional administrative support with scheduling, calendar, deliverable and expense management  
• Organizing international and domestic travel arrangements 
• Partnering cross-functionally and with other Executive Assistants to arrange wide scale events, team activities and  
• Overseeing vendor and invoice management and payments 
• Developing agendas, meeting minutes, and presentation materials  
• Drafting email correspondence on behalf of your leader and maintaining an organized inbox  
• Partnering cross-functionally to proactively plan and schedule future events deliverables and on behalf of your leaders  
• Ensuring clear communication and alignment across multiple teams and office locations 
• Providing general administrative support to the broader team Footwear team at our Portland office as required 

Here are some of the things you could be working on in the future:

• Working towards your own professional development goals based on your areas of interest in the business   
• Working cross functionally and collaborating to ensure both physical and digital meetings run smoothly 
• Spearheading the Live It culture by setting up activities and outings for the community 

Are you our next Executive Assistant?

• You have 3 + years of Executive Assistant experience and you are looking to grow your career as an EA 
• You’re a whiz with the Microsoft Office suite and have excellent business acumen 
• You have great time management skills, and naturally utilize sound judgement and prioritization when multi tasking and juggling competing priorities 
• You have strong emotional intelligence, discretion, and the ability to maintain confidentiality   
• You know how to prioritize and effectively manage the logistics of an Executive’s schedule: pre-reads, agendas and following up on action items are second nature to you 
• You’re not afraid of meeting new people, building relationships and creating partnerships across the organization 
• You have a not-so-secret skill as a travel agent and are able to manage complex international multi-leg travel, often requiring continuous changes and rescheduling 
• You are able to work flexible hours, weekends and holidays occasionally as needed to support our global business 
• You are proactive in identifying the root cause of issues, seeking the best (sometimes not the easiest) solutions with an unwavering commitment to do what is right 
• You remain highly flexible and adaptable when faced with ambiguity 
• You effectively balance autonomy and collaboration 
• You inspire breakthrough thinking and continuous improvement 
• Your passion for your work is paralleled by your passion for getting outside and living it