Executive Assistant (f/m/d)

Executive Assistant (f/m/d)

Essity is a leading global hygiene and healthcare company. We are committed to improve the quality of life through high-quality hygiene and healthcare solutions. We sell our products and solutions in around 150 countries under many strong brands, including the global market leaders TENA and Tork, as well as well-known brands such as Jobst, Leukoplast, Libero, Libresse, Lotus, Nosotras, Saba, Tempo, Vinda and Zewa.

For our Business Unit Consumer Goods EMEA, we are searching for an Executive Assistant (f/m/d) to the President Consumer Goods and the Vice President Finance. This position is located in Munich.

Your Role

• Compile, verify and analyze information for the executives use in letters, reports, presentations and at times news releases

• Transcribe, type, format, and proof read a wide variety of material (e.g. correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations)

• Perform administrative tasks like preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; taking and distributing minutes. Secure confidentiality of data and documentation archiving

• Organization of physical and virtual meetings and conferences (preparation of the agenda, scheduling meeting times, making travel arrangements for attendees and ensuring that various meeting amenities are available)

• Manage the appointments and schedules of the senior executive and their staff and make travel arrangements to make best use of their time and in the most cost effective way (may incl. preparing and maintaining travel cost budget)

• May have access to the executives e-mail accounts to schedule their appointments and answer or redirect routine enquiries from internal and external resources. Might maintain and update internal local communication e.g. billboards, essentials, and participate in (inter)national communication networks

• Be responsible and be the main driver when organizing conferences and/or events for the Business Unit

You Identify Yourself With

• Strong functional skills with proven relevant experience

• Excellent interpersonal, communication and organizational skills

• Experience from working in an international environment is an advantage

• Excellent verbal and written English and German skills

• A high degree of confidentiality in the handling of sensitive data is a matter of course for you

• The passion to take strong ownership and ambitiously deliver on or beyond agreed goals and aspirations

• Excellent MS Office and presentation skills (Power Point) are a must and the ability to travel is necessary

Our Benefits for You

The benefits listed refer to the primary location.

• Compensation & Benefits 
  Bonus, annual salary adjustment process, pension schemes, anniversary bonus, childcare allowance, Corporate Benefits & other employee benefits 

• Work-Life-Balance 
  Hybrid working model, flexible working hours, 30 days of vacation, lifetime working time account 

• Learning & Development 
  Structured onboarding, training opportunities such as digital learning platform, coaching & mentoring as possible part of individual development plan, participation in professional conferences and fairs 

• Health & Well-being 
  Discounted fitness membership, Lease-a-bike, health and well-being month, mindfulness courses, "PME Familienservice", employee surveys 

• Team & Collaboration 
  People culture, communities & networks, co-working spaces, leadership guidelines, canteen 

• Mobility 
  Public transport allowance, bicycle parking, free car parking, e-charging stations

This is Us

At Essity our Beliefs & Behaviours (Care, Collaboration, Courage and Commitment) is the foundation for our inclusive culture and as such something we are living on an everyday basis. With a purpose of Breaking Barriers to Well-being diversity, equity & inclusion is established in our core.

We are committed against discrimination on the basis of color, ethnicity, migration history, religion, sex, national origin, sexual orientation, age, citizenship status, marital status, caregiving responsibilities, disability, chronic illness, gender identity, gender expression, genetic information and other. We explicitly welcome applications from people who are structurally, institutionally, intersectionally discriminated.

Application End Date:16 Apr. 2025Job Requisition ID:Essity252258