With over 50 years of history as a global innovator in entertainment technology, IMAX is the gold standard in immersive entertainment. We are the go-to, end-to-end premium technology platform for the world’s greatest filmmakers and creators — giving them the tools to realize their visions to the fullest.
As a result, IMAX attracts the most skilled and accomplished professionals in entertainment and technology. Our global teams merge technical, creative and operational expertise, deep industry relationships spanning the world, and an agile, entrepreneurial approach that prioritizes quality and innovation.
Our success is driven by our people. We cultivate our unique culture by fostering strong team connections, recognizing and rewarding excellence, and creating a workplace that empowers success. By working together in service of our mission, we push the limits of human imagination and transcend the ordinary.
Job Description:
The Executive Assistant plays a crucial role in supporting the Finance organization. This position is essential for ensuring smooth operations within the finance department by providing comprehensive administrative support. The Executive Assistant is responsible for managing schedules, coordinating meetings, handling communications, and facilitating various administrative tasks that contribute to the efficiency and effectiveness of the finance team.
This is a fixed-term contract role for 12 months.
What You’ll Do:
Provide administrative support including organizing and maintaining SVP Outlook calendars, data entry, copying, printing, shipping, and ordering office supplies.
Arrange domestic and international travel, transportation, and accommodations in conjunction with Corporate travel; prepare comprehensive and detailed itineraries.
Coordinate appointments, meetings, events, and prepare participant materials/presentations for team meetings and townhalls.
Organize, prepare, and process executive expense reports.
Coordinate third-party invoices ensuring they are tracked, coded, approved, uploaded, and paid; proactively follow up on outstanding items.
Provide support with online banking administration, capital expenditure administration, basic sales tax returns, and other finance oriented tasks.
Provide administrative support and coordination for the quarterly financial close process, liaising between finance, auditors, and other departments.
Provide administrative support and coordination for the tax filing process, including liaising with other teams within Finance.
Perform administrative support duties on certain key finance systems and audit tools.
Perform other duties as assigned.
What You’ll Need:
Minimum 5 years previous administrative assistant experience, including at least one year supporting an executive, required.
Diploma, Associate’s or Bachelor’s degree in business, communications, or related field preferred; high school diploma required.
Stellar communication and interpersonal skills, diplomatic, tactful, customer-focused with a professional phone manner and ability to interact professionally with staff members at all levels of the organization, the press, high-profile, and other external clients.
Outstanding organizational and time management skills with proven ability to organize, prioritize, and successfully manage multiple and shifting priorities, projects, and deadlines.
Superior computer skills including Outlook, Microsoft Word, Excel, PowerPoint, and Internet savvy are required.
Proven self-starter with strong work ethic, self-motivated, resourceful, conscientious, punctual, and energetic.
Team-player, flexible, adaptable, personable, and able to work well with others; takes direction, and fulfills responsibilities under stress or pressure with minimal direct supervision.
Experience with Concur, Blackline, Workiva, or SAP are considered an asset.
At IMAX, you will be part of a culture built on respect – we are committed to creating a welcoming and diverse atmosphere across our organization.
For consideration, please apply online. We thank all applicants for their interest in IMAX but only those selected for an interview will be contacted.
IMAX will consider for employment all qualified applicants, including those with criminal histories, or arrest or conviction records, in a manner consistent with applicable state and local laws, including the City of Los Angeles’ Fair Change Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.
Similar Jobs
What We Do
IMAX corporation is an entertainment technology company, specializing in motion-picture technologies and large-format motion-picture presentations. Leading the way in immersive theatre experiences since 1968, a culture of innovation is at the very core of IMAX. From the introduction of stadium seating, to developing the highest-resolution camera in the world, to our laser projection technology and our partnerships with the world’s best filmmakers, there is no one like IMAX. We have more than 1,500 IMAX theatres in more than 80 countries and territories around the globe. We can be found in destination entertainment centers and multiplexes as well as some of the most prestigious educational institutions worldwide. To exceed the needs of our filmmaking partners, our exhibitors and our fans, IMAX is determined to continue pushing movie technology forward. IMAX corporation is a publicly traded company listed on the New York Stock Exchange (NYSE: IMAX). Partnering with some of Hollywood’s top filmmakers is a major part of IMAX’s mission. Our various technologies and services extend beyond our cameras and our proprietary DMR process and can be scaled to suit a variety of needs. Leading directors are increasingly asking IMAX to join the moviemaking process from the very start. For a growing number of Hollywood movies, IMAX is part of the film’s DNA. That means, oftentimes, an IMAX movie is conceived as an IMAX movie – with the filmmaker working with IMAX to decide which parts should be shot with an IMAX camera, what kinds of techniques make the most of the IMAX screen, sound and theatre, and how the drama should unfold to take advantage of IMAX’s larger format, richer color, sheer scale and impact.
