Executive Assistant (Executive Support Specialist 1)

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Executive Assistant (Executive Support Specialist 1)

Salem, Oregon – In-Person

The mission of the Oregon Criminal Justice Commission (CJC) is to improve the legitimacy, efficiency, and effectiveness of Oregon’s state and local criminal justice systems by providing a centralized and impartial forum for statewide policy development and planning.

The CJC supports their mission through a diverse range of activities including research, data analysis, grant administration, and collaborative policy leadership.  This creates a unique atmosphere of 35 professionals working to advance a future in Oregon where every aspect of the criminal justice system is equitable, efficient, and worthy of confidence.

McGilchrist House

What You’ll Do

As the Executive Assistant you will provide confidential executive support to the Executive Director and serve as the primary point of contact for internal and external constituencies on matters pertaining to the Criminal Justice Commission (CJC) and the Juvenile Justice Policy Commission (JJPC). You’ll coordinate the administrative functions of the Director’s Office by organizing executive outreach and serving as a liaison to commissioners, the Governor’s Office, legislators, and state or local partners.

Review the full position details, duties and working conditions here.

This Is What You Need to Qualify

Three years of clerical/secretarial experience which included: one year at a full performance level performing typing, word processing, or other generating of documents; and lead work responsibility or coordination of office procedures.

Equivalency notes: Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the one year at the full performance level.

The ideal candidate will possess the following desired skills and attributes:

• Demonstrated success in executive level administrative support.
• Proficient in working with Microsoft Outlook, Word, Excel, and Adobe Acrobat.
• Experience and skills with public meeting coordination, facilitation and minutes.

• Demonstrated ability and skill communicating orally with a variety of people at all levels such as Commissioners, other agency or legislative staff members, the press, and the public with the ability to maintain confidentiality as needed for the situation.

• Experience with and ability to handle sensitive, confidential information and respond to inquiries for information with tact and diplomacy.
• Experience handling several projects at a time with overlapping deadlines.

Benefits of Joining Our Team

We believe hiring highly skilled, diverse employees is key to cultivating positive results, well-informed outcomes, and value the unique skill set and perspective of all our team members. Additionally, the CJC campus is in the North Capitol Mall Heritage Park in three historic Salem houses. Natural light and a park outside your office door is a nice perk of working at CJC.

Our amazing benefits include: 

• Comprehensive Health Coverage: Low-cost medical, vision, and dental plans for you and your family. Additional benefits include term life insurance, short- and long-term disability, deferred compensation savings plans, and flexible spending accounts for health and childcare.  Optional benefits including life insurance, disability, FSA, and more
• Generous Paid Time Off: 11 holidays, 3 personal business days, monthly sick leave and vacation leave that increases with years of service. 
• Career Development: Opportunities for professional growth and advancement. 
• Get There - Oregon’s easy-to-use carpool matching tool and trip planner. 
• Public Service Loan Forgiveness: You may qualify for the PSLF program.
• You can expect to work in the office, and occasional travel may be required based on program needs. This position may support an occasional hybrid work schedule. Work arrangements are periodically reviewed to ensure business needs are met.

How to Apply

• Click on the "Apply" link above to complete your online application and submit by the posted closing date and time. For step-by-step instructions click apply to work for the state or current state employee.
• Required Documents: cover letter and resume
• The work experience and/or education section of your application must clearly demonstrate how you meet all the minimum qualifications and desired skills and attributes listed above. Failing to attach required documents may result in disqualification of your application.
• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process. 

• Be sure to check Workday and your email for additional tasks and updates. After hitting submit there may be additional required tasks for you to complete prior to the announcement closing. Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.

Additional Details

• This announcement is for one, full-time, permanent, Executive Management Service, Executive Assistant (Executive Support Specialist 1) position and may be used to fill future vacancies.
• The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95%. Review the Classification and Compensation page for more details on the classification, or you may visit our website for information on the job offer process following pay equity.
• Applicants must be authorized to work in the United States. Applicants who require VISA sponsorship will not be considered at this time.
• Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification.
• The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility.
  • Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant.
  •  CJIS clearance is done at the conditional job offer.
• Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources.  Be sure to submit your documentation prior to the close date of this posting in order to have the preference considered.
• If you need an application in an alternate format in order to complete the process or for accommodation requests under the Americans with Disabilities Act (ADA), you may contact the Recruiter, Nancy Karnas at: [email protected] | 971-719-3083.

Helpful Links & Resources

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Oregon Job Opportunities Webpage

Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Criminal Justice Commission core values. The agency strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services. We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics