Executive Assistant - DSVP Finance (Temporary)

Our employees are at the heart of everything we do. Together, we help people, businesses, and society prosper in good times and be resilient in bad times.

Our employee promise represents Intact’s commitment to you in exchange for living our Values, striving to do your best work, being open to change and investing in your career. In return, we promise to provide support, opportunities and performance-led financial rewards at a workplace where you can shape the future, win as a team and grow with us.
 

About the role

We are looking for an Executive Assistant – Maternity Leave, 18 Months for our Finance department. You will play a crucial role in supporting our financial executives and act as the key point of contact in a dynamic and fast-paced environment.

What you’ll do here:

• Scheduling and organization: Plan, coordinate, and organize calendars/meetings. Handle invitations, address and resolve scheduling conflicts, and manage catering, equipment, and other needs.

• Administrative and office support: Manage travel arrangements and prepare expense reports. Track budgets, bill payments, purchase orders, etc.

• Communication: Prepare, edit, and proofread various documents, reports, and presentations to ensure accuracy and compliance with company standards.

• Onboarding new employees: Plan the arrival and departure of employees by ordering equipment and managing access requests.

• Maintain strict confidentiality and professional discretion in managing sensitive information.

• Offer support to teams and colleagues as needed and collaborate as part of an administrative team.

What you bring to the table:

• College diploma in administration/secretarial studies or an equivalent combination of education and experience.

• Minimum 3 Years of experience in a similar role.

• Organization and time management: Strong organizational, proactive, and time management skills.

• Adaptability: Ability to multitask and handle changing priorities.

• Problem-solving: Addressing issues as they arise with strong resourcefulness, ability to work independently, and sound judgment.

• Attention to detail: Rigor and accuracy in all tasks.

• Computer proficiency: Excellent knowledge of the Office Suite (Word and PowerPoint more specifically).

• Develop/maintain strong relationships with external and internal partners and present a professional and positive image. Exhibit an excellent team spirit and collaboration.

• Communication skills: Excellent oral and written communication skills in French and English.

• Bilingualism (French / English) - Need to interact on a regular basis with colleagues across the country.

#LI-Hybrid

What we offer
 

Our hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions.

Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a temporary member of our team:

• Inspiring leaders and colleagues who will lift you up and help you grow

• Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues

• A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs

• Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities.

• A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.

We are an equal opportunity employer

At Intact, our Value of respect is founded on seeing diversity as a strength. We strive to create an accessible workplace where employees feel valued, included and encouraged to share their unique perspectives.

We encourage applications from individuals who are members of equity-deserving groups, including but not limited to women, Indigenous peoples, persons with disabilities, Black people, and members of the 2SLGBTQI+ community.

As part of Intact’s commitment to reconciliation, we acknowledge that we work, meet and travel across the land currently called Canada, originally inhabited by First Nations, Metis and Inuit people. This history extends through many centuries and continues to evolve today.

We have policies to ensure equal access and participation for people with disabilities, including providing workplace adjustments (accommodations). A copy of applicable policies is available on request.

If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We’ll work with you to meet your needs.

Learn more about our recruitment process and your candidate journey here.

If you are an employee of Intact or belairdirect, please apply for this role on Internal Career Site.