Executive Assistant to the Dean - School of Law

Who is Saint Louis University? Founded in 1818, Saint Louis University is one of the nation’s oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.

JOB SUMMARY
Under direction of Executive Staff at SLU Law, the Executive Assistant I performs highly complex and diverse administrative support duties related to the respective division; relieves the Executive Staff of a variety of administrative details; plans, coordinates, and organizes activities and the flow of communications for the division; ensures directives and special initiatives are carried out and handled appropriately; frequently obtains, explains, and provides information to the Executive Leadership Team, administrators, staff, community and elected officials, and the general public related to business of assigned area. The position works under general supervision independently developing work methods and sequences. Coordinates all faculty and staff meetings, collection of nominations and supporting documents, communication, and award ceremonies; schedules chair meetings.

PRIMARY JOB RESPONSIBILITIES

• Assists executive by performing specialized and complex administrative and secretarial support; Screens calls, ascertains nature of business; schedules and coordinates meetings and appointments, researches and compiles data for reports and studies, composes and/or prepares confidential reports and correspondence, makes travel and accommodates arrangements for staff

• Assists in planning and implementing various programs, special projects, activities and services as assigned; may independently coordinate assigned programs or projects; coordinated logistics for various meetings, conferences, workshops and events

• Provides technical and clerical assistance in the preparation of assigned budgets; may assist in administering grants; may monitor expenditures, process invoices, process payroll, reconcile accounts, and prepare related financial records and reports

• Establishes and maintains highly complex record-keeping systems of confidential and sensitive nature; may assist in coordinating the implementation and application of information technology systems to support area of responsibility

• Performs other duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology

• Knowledge of principles and processes for providing customer and personal services, which includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

• Interpersonal skills using tact, patience and courtesy

• Verbal and written communication (grammar spelling, punctuation and vocabulary) skills

• Ability to provide support and technical assistance to internal and external constituents

• Ability to maintain accurate files and records

• Ability to meet scheduled deadlines

• Ability to establish and maintain cooperative and effective working relationships with others

• Ability to work independently with little direction

• Ability to conduct research and compile reports

• Ability to maintain confidentiality of sensitive and privileged information

• Ability to analyze situations accurately and adopt an effective course of action

• Ability to maintain consistent, punctual and regular attendance

MINIMUM QUALIFICATIONS

• High School Diploma

• Five years of relevant work experience

PREFERRED QUALIFICATIONS

• Bachelor’s degree

• Five years of relevant work experience

Function

Scheduled Weekly Hours:

Saint Louis University is an equal opportunity/affirmative action employer. All qualified candidates will receive consideration for the position applied for without regard to race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, military/veteran status, gender identity, or other non-merit factors. If accommodations are needed for completing the application and/or with the interviewing process, please contact Human Resources at 314-977-5847.