Executive Assistant / Coordinator

Job Description Summary

Job Description

Sandoz continues to go through an exciting and transformative period as a global leader and pioneering provider of sustainable Biosimilar and Generic medicines. As we continue down this new and ambitious path, unique opportunities will present themselves, both professionally and personally. Join us, the future is ours to shape!

• Office Management: Assist the team with daily business activities, including correspondence, meetings, workshops, events, travel arrangements, and training courses. Manage incoming mail, especially during colleagues’ absences.

• Meeting Coordination: Independently organize appointments and manage time schedules, ensuring efficient use of time and resources. Set priorities and proactively resolve scheduling conflicts, following up with invitees as needed to avoid unnecessary date blockages.

• Information and Knowledge Management: Prepare routine reports, overviews, and statistics by gathering and consolidating fragmented data to support decision-making and ensure data accuracy.

• Controlling/Coordination: Oversee cost center and invoice control for general department expenses, ensuring compliance with internal procedures and budget constraints.

• Expenses Claim Control: Manage and verify all expense claims for the Chief Digital Information Officer and direct reports, ensuring accuracy and adherence to company policy.

• Ariba Ordering: Independently process orders through Ariba, with approval authority for orders up to CHF 5,000.

Key performance indicators:

• Timeliness and accuracy of work delivered

• Satisfaction levels of supervisor and department stakeholders

• Efficient and compliant handling of expense claims and invoices

• Positive feedback from colleagues and event participants

What you’ll bring to the role:

• Fluency in English and Czech language, more then one language required (German, French preferred).

• Strong administrative skills and relevant professional experience in a similar role.

• Diligent, efficient and reliable in independent and timely execution of daily activities.

• Strong collaboration skills, working with international colleagues to organize meetings and events.

• Demonstrates flexibility and reliability, accountability and ownership

• Communicative, helpful, and patient with colleagues

You’ll receive:

• Monthly pension contribution matching your individual contribution up to 3% of your gross monthly base salary

• Risk Life Insurance

• 5-week holiday per year (1 week above the Labor Law requirement)

• Cafeteria employee benefit program – choice of benefits from Benefit Plus CZ in the amount of 12,000 CZK per year

• Public Transport Allowance

• Meal vouchers in amount of 120 CZK for each working day (full tax covered by company)

• Multisport Card

Why Sandoz?

Generic and Biosimilar medicines are the backbone of the global medicines industry. Sandoz, a leader in this sector, provided more than 900 million patient treatments across 100+ countries in 2024 and while we are proud of this achievement, we have an ambition to do more!

With investments in new development capabilities, production sites, new acquisitions, and partnerships, we have the opportunity to shape the future of Sandoz and help more patients gain access to low-cost, high-quality medicines, sustainably.

Our momentum is powered by an open, collaborative culture driven by our talented and ambitious colleagues, who, in return for applying their skills experience an agile and collegiate environment with impactful, flexible-hybrid careers, where diversity is welcomed and where personal growth is supported!

Join us!

Commitment to Diversity & Inclusion:

We are committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

#Sandoz

Skills Desired